Administrator (JLPT N2/N1/Construction)

TRUST RECRUIT PTE. LTD.; Singapore; In loco; SGD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

TRUST RECRUIT PTE. LTD. in Singapore is seeking an experienced administrative coordinator to support Japan HQ communications and office operations.

The role involves translating routine documents, preparing reports, and maintaining accurate records across the Singapore office and HQ. You will assist with scheduling, meeting materials, and ad-hoc projects, ensuring version control and timely dissemination of information to stakeholders.

Competenze

• Diploma or equivalent qualification in Business Administration or related field.
• 2–3 years of administrative/coordinator experience preferred.
• Experience in document control, reporting or corporate administration is preferred.

Mansioni

• Communicate with Japan HQ on administrative and documentation matters.
• Translate routine documents, emails, forms and instructions.
• Review documents to ensure accurate conveyance between Singapore office and HQ.
• Provide general administrative support to management and the office.
• Prepare letters, reports, forms, presentations and meeting materials.
• Maintain accurate records, databases and filing systems.
• Assist with scheduling meetings and taking minutes.

Conoscenze

Communication

Translation

Documentation

Coordination

Meeting minutes

Formazione

Diploma in Business Administration

Strumenti

MS Office

Document control

Descrizione del lavoro

Responsibilities:

• Communicate with Japan HQ particularly on administrative and documentation matters.
• Translation of routine documents, emails, forms and instructions
• Review documents to ensure that information is accurately conveyed between the Singapore office and HQ.
• Provide general administrative support to management and the office.
• Prepare letters, reports, forms, presentations, meeting materials and other administrative documents.
• Maintain accurate records, databases and filing systems.
• Assist with scheduling meetings, preparing meeting documents and taking minutes where required.
• Coordinate internal administrative matters and follow up with relevant stakeholders.
• Handle routine correspondence and administrative enquiries.
• Maintain proper control and versioning of documents submitted to HQ.
• Assist with ad-hoc projects and assignments from management or HQ.
• Perform other reasonable administrative duties as assigned.

Requirements:

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.
• Minimum 2-3 years of administrative or coordination experience preferred.
• Experience in document control, reporting or corporate administration is preferred.
• Japanese language is required to communicate effectively with Japan HQ and translate relevant documents and correspondence.