Executive Secretary to CRO (JLPT N1) – Asia & Oceania

MCI Career Services; Singapore; On-site; SGD 60,000 - 75,000; Full time

Job summary

MCI Career Services Pte Ltd is seeking an Executive Assistant to provide high-level secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania and the Singapore General Manager. You will manage calendars, coordinate meetings and travel, and handle confidential documentation.

The role requires Japanese JLPT N1 proficiency, exceptional organization, and polished communication with internal and external stakeholders.

Qualifications

• Prior experience in secretarial/executive support to senior management preferred.
• Proficient in spoken and written Japanese (JLPT N1).
• Attention to detail and strong organizational skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Provide full secretarial support to the CRO in Asia & Oceania and the Singapore GM.
• Maintain/update CRO/GM calendar for meetings and personal appointments.
• Manage travel arrangements including flights, accommodation, visas and travel itineraries.
• Handle accounting documents: payments, expense calculations, disbursements and record keeping.
• Provide administrative and logistics support for events, meetings, and functions.
• Receive guests and coordinate business lunches/dinners and related logistics.
• Liaise with internal/external stakeholders; coordinate with drivers for daily transportation.
• Maintain department assets and office items for Management’s Office.
• Oversee CRO/GM residence upkeep and household matters.
• Maintain confidential documentation system and handle sensitive information with discretion.

Skills

Japanese JLPT N1

Attention to detail

Organizational skills

Communication skills

Job description

MCI Career Services Pte Ltd is seeking an Executive Assistant to provide high-level secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania and the Singapore General Manager. You will manage calendars, coordinate meetings and travel, and handle confidential documentation.

The role requires Japanese JLPT N1 proficiency, exceptional organization, and polished communication with internal and external stakeholders.