Executive Administrative Assistant

LAI Games; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

LAI Games is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to the CEO and Managing Director. The role demands exceptional organizational skills, discretion, and the ability to drive process improvements in a fast-paced environment.

The successful candidate will manage calendars, coordinate travel, prepare briefing materials and board decks, and support meetings and events.

Qualifications

• Proven experience as an executive or personal assistant.
• Strong organizational and multitasking abilities.
• Discretion, integrity and professionalism.
• Excellent written and verbal communication.

Responsibilities

• Manage calendars for the CEO and MD, including meetings scheduling and travel arrangements.
• Coordinate logistics for business trips, events, and conferences.
• Draft, review, and manage correspondence and reports with accuracy.
• Prepare briefing materials and board decks; share templates with stakeholders.
• Organize and coordinate meetings, prepare materials, take minutes, and follow up actions.
• Support process improvement initiatives and digitalisation efforts across the organisation.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Discretion

Communication

Tools

Microsoft Office

Finance systems

Job description

The Executive Administrative Assistant (EAA) provides high-level administrative and operational support to the CEO and the Managing Director. This role requires exceptional organizational skills, discretion, and the ability to operate in a fast-paced environment. Beyond traditional administrative responsibilities, the EAA plays a key role in driving process improvement initiatives across the organisation and acts as a trusted partner, enabling executives to focus on strategic priorities.

Key Responsibilities

Administrative & Calendar Management for CEO and MD

• Manage and maintain their calendars, including scheduling meetings, appointments, and making travel arrangements.
• Coordinate logistics for business trips, events, and conferences.
• Anticipate scheduling needs and ensure the executive is fully prepared for all engagements.

Communication & Correspondence

• Serve as a liaison between the CEO, MD and internal/external stakeholders.
• Draft, review, and manage correspondence, reports with accuracy and professionalism.

• Prepare briefing materials and ensure timely communication flow.
• Prepare and share the monthly Board Deck templates with all relevant internal stakeholders.
• Support preparation of board decks, client and partner presentations, and executive communications, ensuring accuracy and timeliness

Meetings & Events

• Organize and coordinate meetings, including agenda setting, preparation of materials, minute-taking, and follow-up actions.
• Assist in the planning and execution of corporate events, board meetings, and team activities.

Process Improvement

• As assigned by the CEO and MD, analyse workflows, administrative processes, and reporting mechanisms where they are identified as inefficient or outdated.
• Collaborate with key stakeholders and present recommendations on the implementation of streamlined processes that improve accuracy, speed, cost recovery, and overall effectiveness by the appropriate team leaders.
• Collaborate with cross-functional teams to gather feedback and introduce continuous improvement initiatives.
• Support digitalisation efforts and the adoption of tools/technologies to enhance business productivity.
• Track and measure process improvements, reporting outcomes and recommendations to management

Finance & Business Support

• Manage expense claims, reimbursements, and budget tracking on behalf of the CEO and MD.
• Prepare, review, and consolidate financial reports, presentations, and analysis as requested.
• Liaise with department heads to ensure compliance and timely submission of reports.
• Monitor progress on strategic initiatives, follow up on delegated tasks, and provide status updates to ensure alignment with CEO priorities

Stakeholder & Relationship Management

• Build strong relationships with internal teams, clients, and external partners.
• Represent the executive office professionally, upholding company values.
• Facilitate cross-departmental communications to ensure alignment with executive priorities.
• Assist in internal communications, recognition initiatives, and culture-building activities to reinforce the CEO’s leadership message.

Confidential & Ad-Hoc Support

• Willingness to occasionally support outside standard hours to accommodate CEO requirements or international time zones.
• Handle confidential documents and information with the utmost discretion.
• Provide personal assistance where required, including appointments, insurance related matters and errands.
• Undertake ad-hoc projects, research, and special assignments as directed by the executive.

Required Skills and Experience

• Proven experience as an executive assistant, personal assistant, or in a finance-support role.
• Strong organizational and multitasking abilities with excellent attention to detail.
• High level of discretion, integrity, and professionalism.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite; experience with finance systems/software is advantageous.
• Ability to work independently, adapt quickly to change, and thrive in a fast-paced environment.

Key Competencies

• Proactive problem-solver with resourcefulness and initiative.
• Strong interpersonal and stakeholder management skills.
• Trusted with handling sensitive and confidential information.
• Business acumen with confidence in finance-related tasks.

Special Requirements

• Some travel may be required.