EXECUTIVE ASSISTANT

TELEKOMUNIKASI INDONESIA INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

TELEKOMUNIKASI INDONESIA INTERNATIONAL PTE. LTD. is seeking an Executive Assistant to provide high-level administrative and strategic support to the CEO & Senior Vice President in Singapore.

The role involves managing complex schedules, travel logistics, and coordinating executive meetings, reports, and VIP visits. You will handle confidential information, interact with senior stakeholders, and drive operational efficiency within the Management Office.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or related discipline.
• Minimum 5 years of relevant experience in executive secretarial/support roles.
• Strong organisational and time-management skills.
• Excellent verbal and written communication in English; Bahasa Indonesia helpful.
• Professionalism, discretion, and confidentiality in handling information.
• Excellent interpersonal and stakeholder management skills.
• Meeting coordination with agenda, minutes, and action follow-ups.
• Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to prepare professional reports and documents.
• Strong travel coordination and logistics planning.

Responsibilities

• Provide executive secretarial and administrative support to the CEO & Senior VP.
• Manage CEO calendar, appointments, meetings, and expenses.
• Coordinate CEO travel arrangements and local accommodations for family.
• Organise weekly meetings: agendas, minutes, and action follow-ups.
• Support Board Meetings and HQ-related meetings.
• Prepare reports, presentations, briefing materials, and documents.
• Coordinate travel for all employees and VIP visits with logistics.
• Perform additional duties as assigned.

Skills

Calendar management

Travel coordination

Meeting coordination

Stakeholder management

Communication

English proficiency

Bahasa Indonesia

MS Office

Report preparation

Discretion

VIP liaison

C-suite support

Independent worker

Problem solving

Time management

Education

Bachelor’s Degree in Business Administration / Secretarial Studies

Diploma in related discipline

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

The Executive Assistant provides high-level, confidential administrative and strategic support to the CEO & Senior Vice President. Serving as a primary point of contact and liaison, the ideal candidate will manage complex schedules, travel arrangements, coordinate executive logistics, prepare high-impact documentation, and drive operational efficiency within the Management Office.

Description of Duties & Responsibilities

• Provide comprehensive executive secretarial and administrative support to the CEO & Senior Vice President.
• Manage the CEO’s calendar, appointments, meetings, and expense reimbursements.
• Coordinate the CEO’s travel arrangements, including local accommodation, housing, and transportation for the CEO and his/her family.
• Organise weekly meetings, including preparing agendas, recording and circulating minutes, and following up with stakeholders on their respective action items and deliverables.
• Provide administrative and coordination support for Board Meetings and other HQ-related meetings.
• Prepare and compile reports, presentations, briefing materials, and other documents required.
• Coordinate travel arrangements for all employees, including but not limited to air tickets, ferry tickets, accommodation, and other related travel logistics.
• Coordinate and host VIP visits, including arranging local transportation, meals, meetings, and other related hospitality requirements.
• Perform any other duties and responsibilities as assigned from time to time.

Required Qualifications & Skills

• Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related discipline.
• Minimum 5 years of relevant experience in executive secretarial, executive assistant, personal assistant, or administrative support roles, preferably supporting senior management or C-suite executives.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Excellent verbal and written communication skills, with strong proficiency in English. Proficiency in Bahasa Indonesia would be a strong advantage
• Strong attention to detail, accuracy, and follow-through in managing tasks, schedules, documents, and arrangements.
• High level of professionalism, discretion, and integrity, with the ability to handle confidential and sensitive information appropriately.
• Excellent interpersonal and stakeholder management skills, with the confidence to interact professionally with senior management, Board members, employees, external partners, and VIPs.
• Strong meeting coordination and follow-up skills, including agenda preparation, minute-taking, action tracking, and stakeholder follow-up.
• Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to prepare professional reports, presentations, correspondence, and other business documents.
• Strong travel coordination and logistical planning skills, with good attention to detail in managing complex itineraries and last-minute changes.
• Resourceful, proactive, and capable of working independently with minimal supervision.
• Flexible and adaptable, with the ability to respond effectively to changing priorities and urgent requests.
• Possess a service-oriented mindset and the ability to maintain a high level of professionalism when managing VIPs and senior stakeholders.
• Ability to work collaboratively across different departments, locations, and levels of the organisation.