Executive, Project Management

KINGSMEN EXHIBITS PTE LTD; Singapore; On-site; SGD 50,000 - 76,000; Full time

Job summary

KINGSMEN EXHIBITS PTE LTD in Singapore is seeking an experienced project manager to oversee events from concept to on-site delivery. You will coordinate with clients, suppliers, and internal teams to ensure timely and on-budget execution.

The ideal candidate has at least 2 years in events or experiential marketing, strong organizational skills, and a proven track record in conference production, brand activations, or live events.

Qualifications

• Diploma or degree in Marketing, Communications, Events Management, Project Management, or related field.
• Minimum 2 years of experience in events, conferences, or experiential/activation marketing.
• Strong experience in conference production, brand activations, or live event environment.
• Highly organized with strong multitasking and time management abilities.

Responsibilities

• Manage client expectations on project expectations.
• Develop project execution strategy.
• Obtain quotes from suppliers for materials/fittings for calculation of cost.
• Negotiate for best pricing from suppliers.
• Prepare quotation and submission of tender/quotation.
• Prepare project budgets and manage cost control based on clients’ budget.
• Oversee kick-off meeting with clients.
• Conduct site recce for events.
• Coordinate with QS to inspect site.
• Submit schedules, concept designs and sample materials for clients to review.
• Update organiser/client on the commencement of work.
• Seek necessary clearance from organiser for access.
• Oversee on-site installation and production.
• Provide weekly updates to clients on progress via photos.
• Manage and attend to clients’ feedback on-site.
• Coordinate with suppliers to ensure work is completed according to planned schedule.
• Conduct quality checks on materials and fabrication by suppliers to ensure it is according to build specifications.
• Manage variation orders by clients when necessary.
• Oversee handover of project and coordinate with clients regarding defects rectification.
• Provide operation manual to clients.
• Arrange for invoice billing to clients.
• Ensure good client relationship and as primary point of contact for Clients' Project Management team.
• Manage specialist design support services and take part in conversion process.

Skills

Conference production

Brand activations

Live event environment

Multitasking

Education

Marketing/Communications/Events Mgmt

Job description

A day in the Life:

• Manage client’s expectations on project expectations
• Develop project execution strategy
• Obtain quotes from suppliers for materials/fittings for calculation of cost
• Negotiate for best pricing from suppliers
• Prepare quotation and submission of tender/quotation
• Prepare project budgets and manage cost control based on clients’ budget
• Oversee kick-off meeting with clients
• Conduct site recce for events
• Coordinate with QS to inspect site
• Submit schedules, concept designs and sample materials for clients to review
• Update organiser/client on the commencement of work
• Seek necessary clearance from organiser for access
• Oversee on-site installation and production
• Provide weekly updates to clients on progress via photos
• Manage and attend to clients’ feedback on-site
• Coordinate with suppliers to ensure work is completed according to planned schedule
• Conduct quality checks on materials and fabrication by suppliers to ensure it is according to build specifications
• Manage variation orders by clients when necessary
• Oversee handover of project and coordinate with clients regarding defects rectification
• Provide operation manual to clients
• Arrange for invoice billing to clients
• Ensure good client relationship and as primary point of contact for Clients' Project Management team
• Manage specialist design support services and take part in conversion process

Who We are Looking For:

• Diploma or Degree in Marketing, Communications, Events Management, Project Management, or related field
• Minimum 2 years of experience in events, conferences, or experiential/activation marketing
• Strong experience in conference production, brand activations, or live event environment
• Highly organized with strong multitasking and time management abilities