Coordinator (Conference/Activation)

Kingsmen Exhibits Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Kingsmen Exhibits Pte Ltd in Singapore is seeking a proactive Project Coordination Assistant to support the project team on-site and in the office.

You will manage procurements, tender submissions, meetings, travel arrangements, and reporting while maintaining client and vendor databases; strong MS Office skills are essential.

Qualifications

• Diploma in Business, Events & Exhibitions, or a related field.
• At least 2 years of coordination experience.
• Comfortable working in both office and on-site environments.
• Proficient in digital communication and office productivity tools.
• Strong coordination and interpersonal skills.
• Strong verbal and written communication skills.
• Self-motivated, independent, and energetic.
• Proficient in MS Office applications.
• Collaborative team player.

Responsibilities

• Provide administrative and on-site operational support to the project team.
• Manage procurement, including purchase orders and invoice tracking.
• Assist with tender submissions and document collation.
• Coordinate meetings, prepare minutes, and handle courier services.
• Compile project reports, payment requisitions, and claims.
• Support event, activity, and site visit coordination.
• Arrange travel and visa applications for team members.
• Maintain client and vendor databases.
• Assist with digital event coordination and sustainability initiatives.
• Perform other ad hoc duties as required.

Skills

Coordination

Interpersonal skills

Verbal communication

Written communication

Self-motivated

Independent

Energetic

Collaborative

MS Office

Education

Diploma in Business, Events & Exhibitions

Tools

MS Office

Digital communication tools

Job description

A Day in Our Life:

• Provide administrative and on-site operational support to the project team

• Manage procurement, including purchase orders and invoice tracking

• Assist with tender submissions and document collation

• Coordinate meetings, prepare minutes, and handle courier services

• Compile project reports, payment requisitions, and claims

• Support event, activity, and site visit coordination

• Arrange travel and visa applications for team members

• Maintain client and vendor databases

• Assist with digital event coordination and sustainability initiatives

• Perform other ad hoc duties as required

Who are We Looking For:

• Diploma in Business, Events & Exhibitions, or a related field.

• At least 2 years of coordination experience.

• Comfortable working in both office and on-site environments.

• Proficient in digital communication and office productivity tools.

• Strong coordination and interpersonal skills.

• Strong verbal and written communication skills.

• Self-motivated, independent, and energetic.

• Proficient in MS Office applications.

• Collaborative team player.