Executive Assistant

GRAVITAS RECRUITMENT GROUP (SG) PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Gravitas Recruitment Group (SG) PTE. LTD. seeks an exceptionally resourceful Executive & Personal Assistant to provide end-to-end support to the Founder of a private Family Office.

The role balances executive oversight with personal and household responsibilities, acting as a trusted gatekeeper and operational partner with strong judgment and discretion. The candidate must bring ~10 years of admin/ops experience, with ≥3 years supporting C-suite executives, and proven international travel

Qualifications

• ~10 years of administrative/operational experience.
• ≥3 years supporting C-suite executives.
• Experience with international travel logistics.

Responsibilities

• Provide executive and operational support to the Founder, coordinating priorities and schedules.
• Serve as primary liaison for high-level external stakeholders and partners.
• Oversee and manage complex initiatives with minimal direction in fast-moving settings.
• Draft and handle sensitive correspondence and reports.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Discretion

Time management

Job description

We are seeking an exceptionally resourceful, high-caliber Executive & Personal Assistant to provide seamless, end-to-end operational, strategic, and personal support to the Founder of a private Family Office.

This role is ideal for a proactive professional who thrives in high-trust, fast-paced environments and seamlessly balances complex executive management with hands-on personal and household responsibilities. The successful candidate will act as the Founder's trusted gatekeeper and operational partner, demonstrating outstanding judgment, commercial acumen, and flawless discretion.

Key Responsibilities

1. Executive & Operational Support
   • Provide high-touch, direct support to the Founder, managing competing priorities, complex calendars, and dynamic schedules.
   • Serve as the primary point of contact and liaison for high-level external stakeholders, advisors, and corporate partners.
   • Oversee and project-manage unique, multi-faceted initiatives in fast-moving or ambiguous settings, delivering high-quality results with minimal direction.
   • Draft, review, and handle sensitive correspondence, reports, and administrative matters.
2. International Travel & Lifestyle Logistics
   • Manage complex, multi-destination international travel arrangements, private/commercial aviation bookings, ground transport, luxury accommodation, and visas across multiple time zones.
   • Develop detailed, hyper-organized travel itineraries while proactively establishing contingency plans for last-minute schedule changes.
   • Negotiate high-value bookings, premium hospitality contracts, and vendor terms, holding high-end service providers to rigorous quality standards.
3. Personal & Household Management
   • Manage personal, family, and household affairs with complete confidentiality and meticulous attention to detail.
   • Run personal and household errands, oversee home maintenance/vendors, and ensure all personal requests are executed seamlessly.

Requirements & Must-Have Experience

• Relevant Experience: ~10 years of overall relevant administrative/operations experience, with at least 3 years directly supporting C-suite executives, founders, partners, or senior principals in high-demand environments.
• International Travel Expertise: Proven track record coordinating complex, last-minute global travel itineraries with solid contingency management. Able to travel 25% with the founder.
• High Availability & Responsiveness: Strong commitment to flexibility, including responsiveness after core working hours and over weekends as required by travel or urgent business needs.