Executive Personal Assistant & Team Operations

Fortyfourman; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Fortyfourman is seeking a reliable Personal Assistant to support leadership and team daily operations. You will manage schedules, coordinate meetings and events, handle communications, and maintain smooth administrative operations to enable the team to focus on core work.

The role requires proactive organisation, strong English communication, and proficiency with Google Workspace (Calendar, Docs, Sheets, Forms) plus ability to handle confidential information and travel arrangements.

Qualifications

• Prepare clear and concise documents, presentations, and summaries to support team communication.
• Support senior leaders with meeting notes, agendas, and reporting materials.
• Maintain accurate trackers and reports using Google Sheets for data integrity.

Responsibilities

• Maintain and update trackers and reports using Google Sheets to ensure accurate and current data.
• Prepare clear and concise documents, presentations, and summaries to support team communication.
• Process expense claims, coordinate bookings, and arrange travel to facilitate smooth logistics.
• Organise and maintain files and records to ensure easy access and up-to-date information.
• Assist with projects and other tasks assigned by the team to provide flexible support.
• Communicate clearly and professionally in written and spoken English to support effective collaboration.
• Use Google Workspace tools (Calendar, Docs, Sheets, Forms) and messaging platforms like WhatsApp to manage schedules and communications efficiently.
• Apply strong attention to detail and manage time effectively to meet deadlines and maintain quality.
• Work independently by prioritising tasks and following through without supervision.
• Handle confidential information with trustworthiness and discretion to protect sensitive data.

Skills

Schedule management

Communication

Time management

Attention to detail

Independence

Discretion

English proficiency

Tools

Google Sheets

Google Docs

Google Slides

Canva

WhatsApp

Job description

Fortyfourman is seeking a reliable Personal Assistant to support leadership and team daily operations. You will manage schedules, coordinate meetings and events, handle communications, and maintain smooth administrative operations to enable the team to focus on core work.

The role requires proactive organisation, strong English communication, and proficiency with Google Workspace (Calendar, Docs, Sheets, Forms) plus ability to handle confidential information and travel arrangements.