Part-Time Personal Assistant

FORTYFOURMAN PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

FORTYFOURMAN PTE. LTD. seeks a reliable Personal Assistant in Singapore to support leadership and team daily. You will manage schedules, coordinate meetings, handle communications, and maintain smooth administrative operations to enable the team to focus on core work.

You will maintain trackers in Google Sheets, prepare documents and presentations, process expense claims, arrange travel, and manage files. Strong English communication and detail-oriented, independent work style are essential.

Qualifications

• Experience supporting events, sales, or recruitment teams.
• Background in financial services or agency environments.
• Basic design and presentation skills with Canva or Slides.
• Strong written and spoken English for clear communication.

Responsibilities

• Maintain and update trackers and reports using Google Sheets.
• Prepare documents, presentations, and summaries for the team.
• Process expense claims and arrange travel for smooth logistics.
• Organise and maintain files and records for easy access.
• Support projects and other tasks as needed.
• Communicate clearly in English to support collaboration.
• Use Google Workspace and WhatsApp for schedules and communications.
• Manage time effectively to meet deadlines and maintain quality.
• Work independently and prioritise tasks without supervision.
• Handle confidential information with discretion.

Skills

Google Sheets

Google Workspace

Documentation

Presentations

Travel coordination

Communication

Time management

Confidentiality

Independent worker

English proficiency

Tools

Canva

Google Slides

Job description

Job Summary

We are seeking a reliable and organised Personal Assistant to support leadership and team daily. You will manage schedules, coordinate meetings and events, handle communications, and maintain smooth administrative operations to enable the team to focus on core work.

Responsibilities

• Maintain and update trackers and reports using Google Sheets to ensure accurate and current data


• Prepare clear and concise documents, presentations, and summaries to support team communication


• Process expense claims, coordinate bookings, and arrange travel to facilitate smooth logistics


• Organise and maintain files and records to ensure easy access and up-to-date information


• Assist with projects and other tasks assigned by the team to provide flexible support


• Communicate clearly and professionally in written and spoken English to support effective collaboration


• Use Google Workspace tools (Calendar, Docs, Sheets, Forms) and messaging platforms like WhatsApp to manage schedules and communications efficiently


• Apply strong attention to detail and manage time effectively to meet deadlines and maintain quality


• Work independently by prioritising tasks and following through without supervision


• Handle confidential information with trustworthiness and discretion to protect sensitive data

Preferred competencies and qualifications

• Support experience in events, sales, or recruitment teams to enhance team operations


• Background in financial services or agency environments to understand industry context


• Basic design and presentation skills using Canva or Slides to create engaging materials