Executive Personal Assistant (Business & Personal Support)

Avenue Engineering Pte Ltd; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

Avenue Engineering Pte Ltd in Tuas, Singapore, is seeking an Executive Personal Assistant to provide comprehensive business and personal support to the senior leadership. This full-time, on-site role involves handling calendars, meetings, travel, and confidential communications to ensure smooth daily operations.

The ideal candidate will have strong personal assistance and executive support skills, excellent communication, and a proven ability to manage multiple tasks in a fast-paced environment

Qualifications

• Experience providing personal and executive assistance with discretion.
• Ability to manage meetings, travel, and documentation.
• Excellent written and verbal communication with suppliers.
• Diary management and calendar coordination across time zones.
• Strong clerical skills: filing, data entry, and records management.
• Experience supporting senior management is preferred.
• High integrity and confidentiality in handling sensitive information.
• Comfort working on-site in Tuas and supporting both business and personal needs.

Responsibilities

• Provide administrative, organizational and personal support to the executive.
• Manage calendars, appointments and travel arrangements.
• Prepare documents and reports and handle correspondence and calls.
• Maintain files and records and assist with personal errands.

Skills

Personal Assistance

Executive Support

Communication

Diary Management

Clerical Skills

Senior Management Support

Organizational Skills

Integrity & Confidentiality

On-site Tuas

Job description

Company Description

Avenue Engineering Pte Ltd specializes in civil works, road maintenance, with a strong focus on safety and reliability. The company is committed to delivering high-quality services that support infrastructure development and facility upkeep. Team members work in an environment that values operational excellence, adherence to safety standards, and dependable service delivery. Applicants can expect to join a company that supports long-term projects and offers opportunities to contribute to essential engineering and maintenance services.

Role Description

The Executive Personal Assistant (Business & Personal Support) is a full-time, on-site role based in Tuas. This role provides comprehensive administrative, organizational, and personal support to senior leadership, ensuring their daily business and personal activities run smoothly. Day-to-day tasks include managing calendars and appointments, coordinating meetings and travel arrangements, preparing documents and reports, and handling correspondence and phone calls. The role also involves maintaining files and records, assisting with personal errands and logistics when required, liaising with internal and external stakeholders, and ensuring confidentiality in all matters. The assistant will work closely with the executive to anticipate needs, prioritize tasks, and support efficient decision-making.

Qualifications

• Candidates should possess strong Personal Assistance skills, including handling personal tasks, errands, and confidential matters with discretion.
• Candidates should possess Executive Administrative Assistance skills, such as managing meetings, preparing documents, and coordinating travel and business logistics.
• Candidates should possess excellent Communication skills for interacting with suppliers, drafting correspondence, and conveying information clearly.
• Candidates should possess effective Diary Management skills for scheduling, prioritizing appointments, and maintaining an accurate calendar.
• Candidates should possess solid Clerical Skills, including filing, data entry, document organization, and basic office software proficiency.
• Relevant experience supporting senior management in an executive or personal assistant capacity is preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
• High level of integrity, professionalism, and commitment to confidentiality in handling sensitive information.
• Comfort working on-site in Tuas and flexibility to support both business and personal needs of the executive.