Executive Office Manager

jac recruitment pte. ltd.; Singapore; Presencial; SGD 90.000 - 140.000; Jornada completa

Descripción de la vacante

Undisclosed Singapore-headquartered global consumer business seeks an experienced executive support professional to partner with its senior leadership team. You will manage complex calendars across time zones, coordinate travel, and act as a trusted liaison with internal and external stakeholders.

You will prepare management reports and briefings, analyze business information, and support strategic initiatives.

Formación

• Extensive experience as an Executive Assistant or senior executive support role.
• Experience with Managing Directors, Presidents or C-suite executives.
• 20+ years in multinational or regional business environment.
• Strong stakeholder relationships and handling confidential matters.
• Ability to interpret business reports and performance metrics.
• Experience with dashboards and digital tools for reporting.
• Excellent written and spoken English and Mandarin.
• Diplomatic and proactive with strong interpersonal skills.

Responsabilidades

• Provide high-level executive support to senior management, managing calendars and meeting arrangements across time zones.
• Act as a key contact between senior management and internal/external stakeholders, handling communications with professionalism and discretion.
• Prepare management reports, presentations, meeting materials and executive briefings to support decision-making.
• Gather and analyse business, operational and financial information from various departments for management review.
• Coordinate meetings, business reviews and strategic initiatives with timely follow-up on decisions and actions.
• Liaise with regional offices and cross-functional teams across markets for effective communication.
• Manage executive travel arrangements, business engagements, leadership meetings and corporate events.
• Oversee administrative matters relating to executive office budgets, expenses and confidential documentation.
• Lead and coordinate management offsites, leadership forums and ad-hoc strategic projects.
• Anticipate management needs and ensure smooth day-to-day operations of the executive office.

Conocimientos

Executive support

Calendar management

Stakeholder management

Data analysis

Reporting & dashboards

Cross-cultural communication

Discretion & confidentiality

Meeting coordination

Travel arrangement

Descripción del empleo

Our client is a prominent Singapore-headquartered globalconsumer business with an extensive international presence. As part of itscontinued business growth and transformation journey, the organisation isseeking an experienced executive support professional to partner closely withits senior leadership team.

Location: Singapore

Responsibilities

• Provide high-level executive support to senior management,overseeing complex calendars, scheduling and meeting arrangements acrossdifferent time zones.
• Act as a key point of contact between senior managementand internal and external stakeholders, managing communications withprofessionalism and discretion.
• Prepare management reports, presentations, meetingmaterials and executive briefings to support business discussions anddecision-making.
• Gather and analyse business, operational and financialinformation from various departments, translating data into meaningful insightsfor management review.
• Coordinate management meetings, business reviews andstrategic initiatives, ensuring timely follow-up on key decisions and actionitems.
• Liaise with regional offices and cross-functional teamsacross different markets, ensuring effective communication and coordination.
• Manage executive travel arrangements, businessengagements, leadership meetings and corporate events.
• Oversee administrative matters relating to executiveoffice budgets, expenses and confidential documentation.
• Lead and coordinate management offsites, leadership forumsand ad-hoc strategic projects.
• Proactively anticipate management's needs, identifypotential issues and ensure smooth day-to-day operations of the executiveoffice.

Job Requirements

• Extensive experience as an Executive Assistant or in asenior executive support role, preferably supporting Managing Directors,Presidents or C-suite executives.
• Ideally 20 years or more of relevant experience in amultinational or regional business environment.
• Strong experience in managing senior stakeholderrelationships and handling sensitive and confidential matters.
• Excellent analytical skills, with the ability to interpretbusiness reports, financial information and performance metrics.
• Comfortable working with data, dashboards and digitaltools to support reporting and management insights.
• Strong organisational and multitasking abilities, withexcellent judgement and the ability to manage competing prioritiesindependently.
• Experience working with regional and internationalstakeholders across different cultures and time zones.
• Excellent written and verbal communication skills inEnglish and Mandarin.
• Confident, mature and diplomatic, with stronginterpersonal and communication skills.