Executive Office & Travel Coordinator

Clermont Group Ltd.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Benefits offered by this job

Opportunity to work with seniorleaders

Exposure to international travel

Development opportunities

Job summary

Clermont Group Ltd. in Singapore is seeking a proactive Team Assistant to keep the office running smoothly.

The role covers office administration, facilities management, diary and travel coordination, events, and operations support, with regular interaction with senior leadership and House members. The role involves international travel at short notice, supporting day-to-day HR tasks from pre-boarding to offboarding, and leading office improvement projects with a positive, can-do attitude.

Qualifications

• A university degree is required.
• 5+ years in administrative or executive support, preferably with C-suite exposure.
• Experience supporting senior leaders and international travel.
• Strong organizational and diary management skills.
• Discretion with confidential information.
• Willingness to take on varied tasks with a positive attitude.
• Excellent communication and team collaboration.

Responsibilities

• Provide executive support to the Chairman and senior leadership, including travel on short notice and EA duties.
• Manage complex multi-stakeholder diaries and coordinate international travel end to end, including flights, accommodation, visas and itineraries; liaise with facilities partners.
• Manage petty cash and process invoices.
• Plan and coordinate events, meetings, and visits.
• Manage stock control and inventory checks.
• Ensure health and safety regulations are followed.
• Document office procedures and maintain administrative records.
• Lead office improvement projects and initiatives.
• Support day-to-day HR operations, including pre-boarding, onboarding, and offboarding, and contribute to HR projects.
• Provide leave cover for other office roles.
• Take on any other tasks as required.

Skills

Office management

Travel coordination

Diary management

Executive support

Communication skills

Team collaboration

Problem solving

Education

University degree

Tools

Microsoft Office

Job description

Clermont Group Ltd. in Singapore is seeking a proactive Team Assistant to keep the office running smoothly.

The role covers office administration, facilities management, diary and travel coordination, events, and operations support, with regular interaction with senior leadership and House members. The role involves international travel at short notice, supporting day-to-day HR tasks from pre-boarding to offboarding, and leading office improvement projects with a positive, can-do attitude.