Team Assistant

Clermont Group; Singapore; On-site; SGD 42,000 - 68,000; Full time

Benefits offered by this job

Opportunity to work with seniorleaders

Exposure to international travel

Development opportunities

Job summary

Clermont Group Ltd. in Singapore is seeking a proactive Team Assistant to keep the office running smoothly.

The role covers office administration, facilities management, diary and travel coordination, events, and operations support, with regular interaction with senior leadership and House members. The role involves international travel at short notice, supporting day-to-day HR tasks from pre-boarding to offboarding, and leading office improvement projects with a positive, can-do attitude.

Qualifications

• A university degree is required.
• 5+ years in administrative or executive support, preferably with C-suite exposure.
• Experience supporting senior leaders and international travel.
• Strong organizational and diary management skills.
• Discretion with confidential information.
• Willingness to take on varied tasks with a positive attitude.
• Excellent communication and team collaboration.

Responsibilities

• Provide executive support to the Chairman and senior leadership, including travel on short notice and EA duties.
• Manage complex multi-stakeholder diaries and coordinate international travel end to end, including flights, accommodation, visas and itineraries; liaise with facilities partners.
• Manage petty cash and process invoices.
• Plan and coordinate events, meetings, and visits.
• Manage stock control and inventory checks.
• Ensure health and safety regulations are followed.
• Document office procedures and maintain administrative records.
• Lead office improvement projects and initiatives.
• Support day-to-day HR operations, including pre-boarding, onboarding, and offboarding, and contribute to HR projects.
• Provide leave cover for other office roles.
• Take on any other tasks as required.

Skills

Office management

Travel coordination

Diary management

Executive support

Communication skills

Team collaboration

Problem solving

Education

University degree

Tools

Microsoft Office

Job description

We are looking for a Team Assistant to keep Clermont's office running smoothly. The role covers office administration, facilities management, diary and travel coordination, events, and operations support. The Team Assistant will also support senior leadership more broadly, with international travel, often at short notice, forming a regular part of the role as business and operational needs require. They will work closely with senior management and House members and must be willing to take on any task with a positive spirit.

Responsibilities

• Provide executive support to the Chairman and senior leadership, including travel at short notice and cover for executive assistant duties when required
• Manage complex, multi-stakeholder diaries and coordinate international travel end to end, including flights, accommodation, visas and detailed itineraries. Oversee office facilities and upkeep, and act as the main liaison with facilities partners
• Manage petty cash and process invoices
• Plan and coordinate events, meetings, and visits
• Manage stock control and inventory checks
• Ensure that health and safety regulations are followed
• Document office procedures and maintain administrative records
• Lead office improvement projects and initiatives
• Support day-to-day HR operations, including pre-boarding, onboarding, and offboarding, and contribute to ad hoc HR projects
• Provide leave cover for other office support roles
• Take on any other tasks as required

We are looking for a Team Assistant to keep Clermont's office running smoothly. The role covers office administration, facilities management, diary and travel coordination, events, and operations support. The Team Assistant will also support senior leadership more broadly, with international travel, often at short notice, forming a regular part of the role as business and operational needs require. They will work closely with senior management and House members and must be willing to take on any task with a positive spirit.

Responsibilities

• Provide executive support to the Chairman and senior leadership, including travel at short notice and cover for executive assistant duties when required
• Manage complex, multi-stakeholder diaries and coordinate international travel end to end, including flights, accommodation, visas and detailed itineraries. Oversee office facilities and upkeep, and act as the main liaison with facilities partners
• Manage petty cash and process invoices
• Plan and coordinate events, meetings, and visits
• Manage stock control and inventory checks
• Ensure that health and safety regulations are followed
• Document office procedures and maintain administrative records
• Lead office improvement projects and initiatives
• Support day-to-day HR operations, including pre-boarding, onboarding, and offboarding, and contribute to ad hoc HR projects
• Provide leave cover for other office support roles
• Take on any other tasks as required

Requirements

The successful candidate will ideally possess the following traits:

• A university degree
• At least five years' experience in administrative or executive support, ideally with ten years or more supporting C-suite or Board-level executives, and exposure to the professional services or service industry
• Strong office management and organisational skills, with excellent attention to detail
• Proven problem-solving skills, with the initiative to work effectively with modest support and guidance
• Discretion in handling confidential and sensitive people matters
• A love of travel, with the flexibility to travel internationally at short notice
• Willingness to take on any task, with a hands-on, can-do attitude
• A humble, grounded nature, at ease with both hands-on logistics and high-level meetings
• Intelligence and curiosity, with a happy, positive spirit that energises the team
• A collaborative approach and strong team spirit
• Excellent verbal and written communication skills, with professional presence and polish
• Proficiency in Microsoft Office

Benefits

An excellent opportunity to become a trusted member of the support team at an international business group, working closely with senior leaders and gaining exposure to international travel. We invest in developing our people and offer strong opportunities to build experience and skills.