Executive Office & Operations Manager

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, with additional duties for the CIO/CFO and visiting senior management.

The role covers office operations, reception, vendor relationships and event coordination in a fast-paced environment. Responsibilities include travel arrangements, expense support, invoice processing, and month-end office reporting.

Qualifications

• Minimum 3 years of experience providing executive-level administrative support.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Proven ability to work independently with sound judgment and discretion.
• Highly detail-oriented, proactive and solutions-focused.

Responsibilities

• Provide dedicated executive and administrative support to the CEO, and to the CIO/CFO as needed.
• Oversee reception, visitor check-in and manage relationships with service providers (catering, supplies, maintenance).
• Coordinate travel, accommodation and expense support.
• Develop and manage vendor relationships for catering and office maintenance; coordinate maintenance works.
• Support events and meetings including setup, deliveries and mail.
• Arrange office setup for new starters, including access cards, desk allocation and supplies.
• Maintain office and pantry supplies and keep space presentable.
• Coordinate office events with stakeholders and venue bookings.
• Support invoice processing and vendor payments; assist with corporate card reconciliations and month-end reporting.
• Other ad hoc duties as assigned.

Skills

Executive support

Administrative support

Organization

Multitasking

Vendor management

Event coordination

MS Office

Calendar management

Tools

MS Office

G suite

Job description

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, with additional duties for the CIO/CFO and visiting senior management.

The role covers office operations, reception, vendor relationships and event coordination in a fast-paced environment. Responsibilities include travel arrangements, expense support, invoice processing, and month-end office reporting.