Executive, Office Management

SimplyGo Pte. Ltd.; Singapore; Hybrid; SGD 45,000 - 75,000; Full time

Benefits offered by this job

Hybrid work options

Wellbeing initiatives

Comprehensive benefits

Job summary

SimplyGo Pte. Ltd. in Singapore is seeking an Executive, Office Management to drive essential support functions for a safe, efficient workspace. You will manage daily operations, oversee contracts, and ensure compliance with safety and security policies.

You will lead WSH initiatives, sustainability activities, and fire safety planning, while coordinating reception and access control. The role offers a hybrid work arrangement and requires proactive project support across the office environment.

Qualifications

• Office management experience required.
• Experience coordinating contracts and renewals.
• Knowledge of workplace safety and health (WSH) requirements.

Responsibilities

• Manage day-to-day office operations and resolve issues promptly.
• Maintain office management contracts, renewals, and approval papers.
• Oversee CCTV, power shutdowns, and invoice processing.
• Prepare and disseminate office communications (EDMs, newsletters).
• Conduct risk assessments and safety improvement reviews.
• Implement sustainability initiatives and track data.
• Coordinate fire drills and maintain Fire Evacuation Plan.
• Oversee reception and door access, generate monthly access reports.
• Support office management projects and drive process improvements.

Skills

Office management

Contract administration

WSH compliance

Sustainability programs

Fire safety

Reception operations

Job description

Who We Are

We are SimplyGo Pte. Ltd. (SPL), a wholly owned subsidiary of the Land Transport Authority, and a key player in the Singapore public transport ecosystem. We develop transit ticketing and travel card-related products and services that simplify journeys and create value for our commuters. We believe great ideas come from people who are curious, driven, and eager to learn. Join us if you are looking for an organisation that allows you to make a meaningful impact and provide the support you need to grow.

What You Will Do

At SPL, you are an integral part of our team - driving meaningful projects and witnessing the tangible difference your work makes.

As an Executive, Office Management, you will support day-to-day office operations, including Workplace Safety and Health (WSH), sustainability initiatives, fire safety and contract administration. You will help ensure compliance with policies and procedures while maintaining a safe, efficient and well-managed workplace that supports the smooth and effective operation of SPL.

Key Tasks You Will Be Involved In

Office Management, Communications and Contract Administration

• Manage all office management issues and ensure prompt resolution.

• Maintain the Office Management contract listing, coordinate contract renewals, and prepare approval papers, memos and requirements.

• Oversee CCTV maintenance, annual power shutdowns and invoice processing.

• Prepare and disseminate Office Management communications, including EDMs, newsletters and reminders.

WSH Execution and Sustainability

• Conduct risk assessments, gemba walks and safety improvement reviews.

• Propose safety improvements and follow up on corrective actions.

• Implement sustainability initiatives, staff education programmes and environmental projects.

• Track sustainability data and support green certification requirements.

Fire Safety Management

• Serve as the organisation’s Fire Warden and coordinate fire drills.

• Brief Fire Safety Members and maintain the Fire Evacuation Plan.

• Ensure that fire safety processes and documentation remain current and compliant with the Fire Safety Act.

Reception and Door Access Management

• Oversee reception operations and ensure efficient processes and professional service standards.

• Maintain oversight of door access administration and coordinate with Office Management colleagues on access requests.

• Generate monthly door access reports and ensure compliance with access control policies.

Project Support

• Support the hands-on execution of Office Management projects and operational improvements.

• Perform other duties and initiatives assigned by management, ensuring all tasks are delivered on time and to the required standard.

What You'll Gain

At SimplyGo, our people are at the heart of everything we do.

We ASPIRE to create a supportive and inclusive workplace where you can thrive.

Here’s what you can look forward to:

Professional

• Continuous growth through training, mentorship, and development.

• Career pathways with room to advance and expand your skills.

• A culture of collaboration that celebrates innovation, respect, and teamwork.

Individual

• An attractive annual compensation package that values your contribution.

• Comprehensive benefits to support your lifestyle and wellbeing.

• Flexibility with hybrid work options and supportive arrangements.

• Wellbeing initiatives designed to keep you healthy, balanced, and engaged.