Executive (Marine HR), Crew Planning

EASTERN PACIFIC SHIPPING PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Eastern Pacific Shipping PTE. LTD. seeks a proactive Marine HR professional to serve as the central contact for crew matters across an assigned fleet.

You will support Marine HR Managers in recruitment, training, and strategic workforce planning to ensure vessels are staffed with qualified, competent crews. The role involves reviewing crew requirements, coordinating with manning offices, verifying certificates, organizing rotations, and ensuring compliance with STCW, MLC, and EPS standards,

Qualifications

• Diploma in related discipline.
• 3+ years in marine HR, on ships or shore-based.
• Strong English communication skills.

Responsibilities

• Serve as primary point of contact for marine HR matters for assigned vessels.
• Review crew requirements monthly and coordinate recruitment with manning offices.
• Screen and shortlist crew applications and verify certificates and background.
• Plan and monitor ship staff rotations and pooling for efficient manpower deployment.
• Coordinate with fleet and technical managers to assign vessel teams per STCW and EPS policies.
• Maintain documentation for hires and rehires for audits and planning.

Skills

English communication

Detail orientation

Interpersonal skills

Education

Diploma in related discipline

Tools

Microsoft Word

Excel

Email systems

Job description

We are seeking a proactive and detailed professional to join our team as the central point of contact for marine HR matters across an assigned fleet of vessels. This critical role supports Marine HR Managers in delivering excellence across recruitment, training, and strategic workforce planning for vessel management teams. By ensuring our ships are staffed with qualified, competent, and high-performing crew, you will play a direct part in our continued operational success and fleet expansion.

Key Responsibilities

• Serve as the primary point of contact for marine HR matters for assigned vessels.
• Review crew requirements monthly and collaborate with manning offices to fulfill recruitment needs.
• Screen and shortlist crew applications and conduct comprehensive background and certificate verifications.
• Plan and monitor ship staff rotations and pooling to ensure efficient manpower deployment.
• Coordinate with fleet and technical managers to assign vessel management teams in compliance with STCW and company policies.
• Maintain accurate documentation for all new hires and rejoinders for audit and planning purposes.
• Ensure all vessels consistently meet MLC requirements and EPS manning standards.
• Organize office briefings for senior officers and manage training sessions for promotion candidates.
• Review crew performance appraisals and identify candidates for career development and promotion.
• Communicate company procedures and compliance standards to global manning offices.

Requirements

• Minimum a diploma qualification, ideally in a related discipline
• At least 3 years of experience in marine HR matters, gained either onboard ships or in a shore-based role.
• Strong knowledge of fleet marine HR processes and maritime operations.
• Good command of spoken and written English with excellent communication skills.
• Proficiency in IT tools such as Microsoft Word, Excel, and email systems.
• A strong appreciation for and ability to work effectively within culturally diverse environments.
• Prior sailing experience with EPS is preferred but not mandatory.

All applications will be treated in strict confidence and used solely for recruitment purposes.