Executive, Human Resources (Learning and Development)

Singapore Children's Society; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

Singapore Children's Society is seeking a dedicated L&D/Training Administrator to support the full learning and development function. You will manage course registrations, training records, grants, invoicing coordination with Finance, and generate reports.

You will assist in course sourcing, provider procurement, and needs analysis for in-house trainings. The role involves coordinating with trainers, participants, and venue teams for in-house sessions, including Staff Induction.

Qualifications

• Minimum 3 years of Learning & Development or Training Administration experience.
• ACLP, ACTA or related adult learning certifications are a plus.
• Degree/ Diploma in HRM, Business Administration, or related discipline.
• Proficient in Excel, Word and PowerPoint; LMS experience advantageous.
• Familiar with Employment Act, PCG, PDS, SkillsFuture and related funding schemes.
• Conscientious and detail‑oriented with good coordination and communication skills.
• Ability to work independently and meet tight deadlines.

Responsibilities

• Support full L&D function for the Society.
• Manage entire training administration cycle including course registrations, training records, grants applications, and liaising with Finance for payments.
• Support learning needs analysis and assist in training sourcing and provider procurement.
• Coordinate with trainers, participants and venue teams for inhouse training including Staff Induction.
• Manage internship attachments, coordination with Hiring Managers and tertiary institutions, payments to interns.
• Administration of sponsorships and scholarships; monitor service bonds.
• Support future LMS projects and other Learning Technologies.
• Assist with ad-hoc projects as assigned by supervisor and management.

Skills

Learning & Development

Coordination

Communication

Interpersonal skills

Education

Degree/ Diploma in HRM or Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Learning Management System (LMS)

Job description

Key Job Responsibilities

• Support full L&D function for the Society.
• Manage whole cycle of training administration including but not limited to, courses registration and maintaining training records, training grants application and tracking, training invoices verification and liaise with Finance for payment, administering training evaluations and support generation of training reports etc.
• Support learning needs analysis, assist in training course sourcing and training provider procurement aligned with Singapore Children’s Society Competency Framework for assigned inhouse training requests.
• Coordinate and liaise with trainers, participants and venue administration teams for inhouse training, including Staff Induction.
• Manage full cycle of internship attachments, including fulfilling requests, coordination with Hiring Managers and tertiary institutions, verification and payments to interns, etc.
• Administration of sponsorships and scholarships programs. Monitoring service bonds.
• Support future projects related to Learning Management System and other Learning Technologies etc.
• Support any ad-hoc projects assigned by the supervisor and management.

Requirements

• Minimum 3 years of Learning & Development or Training Administration experience, preferably within the Social Service Sector, Healthcare or Non-Profit Organisations.
• ACLP, ACTA or other Adult Learning certifications will be an advantage. Degree/ Diploma in Human Resource Management, Business Administration, or related discipline.
• Proficient in Microsoft Excel, Word and PowerPoint. Experience with Learning Management Systems (LMS) will be advantageous.
• Familiarity with Employment Act, NCSS Professional Capability Grant (PCG), Professional Development Scheme (PDS), SkillsFuture initiatives, CCF (OSG) and other workforce development funding schemes.
• Conscientious and attention to details.
• Good coordination, communication and interpersonal skills.
• Ability to work independently and meet tight deadlines