Executive HR Services: Records, Deployment & Benefits

VITAL (Ministry of Finance); Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

VITAL (Ministry of Finance) is seeking a highly motivated Executive to join our Human Resource Services team in Singapore. You will manage and administer HR services for our service partners, covering appointment, deployment, record management, benefits, exit, medical screening, learning and scholarships.

The role involves processing HR services for various government agencies, coordinating with vendors, preparing letters, maintaining HR records, and producing reports per SOPs.

Qualifications

• 1–2 years of experience in HR processing preferred; candidates with a good attitude and willingness to learn are welcome to apply.
• Preferred course of studies in Business Administration or Human Resource
• Strong judgement and analytical skills
• Good attention to details
• Ability to work under pressure and meet timelines
• Effective oral and written communication with good presentation skills
• Ability to work independently and in a team
• Strong stakeholder management and customer service skills
• Logical and critical thinking abilities
• HR/Payroll Software knowledge (e.g., Excelity, Workday, SAP) advantageous

Responsibilities

• Process administrative HR services for client government agencies accurately and timely per SOPs.
• Administer HR services on recruitment, onboarding, pre-service and in-service appointments, deployment, benefits, leave, medical screening, learning and scholarships.
• Prepare and issue letters/emails and related documents.
• Conduct appointment formalities.
• Process personnel records for hires, in-service officers, staff movements, re-employment, and departures in HR system.
• Administer signing of training agreements/scholarships deeds to officers.
• Perform document filing/retrieval and photocopying.
• Update HR transactions in HR system per SOP and submit to HR Supervisor.
• Liaise with stakeholders to resolve operational issues timely.
• Liaise with external vendors such as training providers or medical screening providers.
• Attend meetings and share post-meeting updates.
• Compile reports/submissions using established formats and SOPs.
• Carry out periodic reviews and archive records per data policy.
• Exercise independent analysis and recommend actions per SOP; suggest SOP changes as needed.
• Provide excellent customer service and timely responses to service partners.
• Work with assigned vendors related to business processes.
• Review work processes and systems; suggest improvements for efficiency.
• Participate in change management initiatives due to HR system/policy changes or new technologies.
• Participate in department and organisation-level initiatives or ad-hoc projects.

Skills

HR processing

HR systems

Stakeholder management

MS Office

RPA

Data analytics

AI tools

Payroll software

Communication skills

Teamwork

Education

Business Administration or HR degree

Tools

Access

Macros

Power Query

VBA

Tableau

PowerBI

Job description

VITAL (Ministry of Finance) is seeking a highly motivated Executive to join our Human Resource Services team in Singapore. You will manage and administer HR services for our service partners, covering appointment, deployment, record management, benefits, exit, medical screening, learning and scholarships.

The role involves processing HR services for various government agencies, coordinating with vendors, preparing letters, maintaining HR records, and producing reports per SOPs.