Executive Assistant (Travel & Administration)

E-Cruit Team Pte Ltd; Singapore; On-site; SGD 39,000 - 46,000; Full time

Benefits offered by this job

MNC

Near MRT

Permanent job

Job summary

E-Cruit Team Pte Ltd is seeking a Travel Coordinator who will manage end-to-end travel arrangements for directors and staff. You will source and compare airfares, hotels, and transport, book all travel services, and keep itineraries up to date.

The role also provides executive and administrative support, coordinating schedules, liaising with travel vendors, and maintaining records and expense claims. Based at Clarke Quay, the position offers a permanent full-time opportunity.

Qualifications

• Minimum 2 years of experience in office administration, secretarial or executive support.
• Familiar with airfare comparison and travel booking platforms.
• Knowledge of airline promotions and corporate travel arrangements is advantageous.

Responsibilities

• Manage end-to-end travel arrangements for directors and internal employees.
• Source and compare airfares, accommodation, and transport options based on requirements.
• Book flights, hotels, airports and other travel services.
• Monitor flight schedules and adjust itineraries as needed.
• Ensure bookings comply with travel policies and budget.
• Research airline promotions and corporate rates to reduce costs.
• Prepare and distribute travel itineraries and confirmations.

Skills

Airline reservations

Travel coordination

Administrative support

Budget awareness

Record keeping

Tools

Travel booking platforms

Job description

• MNC
• Near MRT
• Permanent job

Responsibilities

Corporate Travel Coordination

• Manage end-to-end travel arrangements for directors and internal employees.
• Source and compare the best airfares, accommodation, and transportation options based on travel requirements.
• Book flights, hotels, airport transfers, and other travel-related services.
• Monitor flight schedules and make itinerary changes when required.
• Ensure travel bookings comply with the company's travel policies and budget.
• Research and utilise airline promotions, credit card privileges, reward programmes, and corporate rates to optimise travel costs.
• Prepare and distribute travel itineraries and booking confirmations.

Executive & Administrative Support

• Provide day-to-day secretarial and administrative support to the Director.
• Assist with scheduling, appointments, meeting arrangements and other administrative matters.
• Liaise with airlines, hotels, travel agencies and other service providers on travel and booking-related matters.
• Maintain organised records of travel bookings, invoices, expenses and related documentation.
• Assist with travel expense claims and reconciliation where required.
• Support general office administration and other ad hoc duties as assigned.

Requirements

• Minimum 2 years of experience in office administration, secretarial or executive support.
• Familiar with airfare comparison, airline reservation systems, and travel booking platforms.
• Knowledge of airline promotions, credit card travel benefits and corporate travel arrangements will be advantageous.
• Good organizational and time management skills with the ability to manage multiple travel requests.
• Salary: Up to S$3800
• Work location: Clarke Quay
• Working Hours: Monday to Friday, 9am-6.30pm