Executive Assistant to VP, APAC | Travel & Ops Pro

HARVEY AI SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Harvey AI Singapore PTE. LTD. is seeking an Executive Assistant to support the VP APAC in a fast-paced environment.

The ideal candidate will be highly organised, proactive, and resourceful, partnering with the VP and teams across Harvey to maintain momentum and culture. This role requires discretion and resilience in handling confidential information and varying priorities. You will manage complex calendars, coordinate meetings with customers and prospects, oversee travel planning across

Qualifications

• Proven experience as an Executive Assistant supporting Director- or VP-level leaders.
• Strong organisational and judgement skills, with the ability to prioritise, solve problems, operate independently in ambiguous situations, and make clear and confident decisions on behalf of the executive.
• A proactive and adaptable mindset, with a knack for anticipating needs and taking initiative.
• Excellent written and verbal communication skills, including the ability to craft high-quality, executive-level messaging.
• Professionalism and strong executive presence, with the ability to build credibility and effectively engage senior leaders and external stakeholders globally.
• A collaborative, team-oriented approach, focused on building strong relationships across Harvey
• Discretion and trustworthiness when handling confidential information.

Responsibilities

• Keep operations running on time, balancing rigorous business execution with team culture and morale.
• Serve as an autonomous anchor for the team during the executive's travel periods.
• Lead complex international travel planning with efficient, multi-destination itineraries across time zones.
• Manage a complex calendar, coordinating team syncs, meetings with customers/prospects, and company events.
• Act as the go-to connector between the executive and internal teams, partners, and customers.
• Own preparation efforts: draft agendas, compile materials, track action items, follow up.

Skills

Executive Assistant experience

Organisational skills

Communication skills

Discretion

Initiative

Job description

Harvey AI Singapore PTE. LTD. is seeking an Executive Assistant to support the VP APAC in a fast-paced environment.

The ideal candidate will be highly organised, proactive, and resourceful, partnering with the VP and teams across Harvey to maintain momentum and culture. This role requires discretion and resilience in handling confidential information and varying priorities. You will manage complex calendars, coordinate meetings with customers and prospects, oversee travel planning across