Executive Assistant to the Director

4PLUS8 PTE. LTD.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

4PLUS8 PTE. LTD. is seeking an Executive Assistant to support the Group Director across three entities: interior fit-out, lighting and home automation, and home care. You will manage calendars, draft communications, prepare briefing notes, and drive key initiatives to completion.

The role extends beyond traditional EA duties, with operational ownership over reporting, cross-department follow-ups, and governance across the organisation.

Qualifications

• Bachelor-level or diploma in business admin or related field is required.
• Proven EA/Chief of Staff experience with founder/director exposure.
• Strong written and verbal communication; ability to handle confidential matters.
• Comfort with driving reporting discipline across departments.

Responsibilities

• Manage Director's calendar, meetings, and travel across all entities.
• Draft and manage correspondence and briefing materials for meetings.
• Coordinate and minute leadership discussions; ensure follow-through on actions.
• Drive reporting discipline, and follow up across departments on behalf of the Director.
• Support rollout of systems, CRM adoption, and process improvements.

Skills

Executive support

Reporting & analytics

Stakeholder mgmt

Discretion & confidentiality

Organizational skills

CRM familiarity

Education

Diploma or degree in Business Administration or related field

Tools

MS Office/Google Workspace

CRM/ERP systems

Job description

ABOUT US

4PLUS8 Group is a Singapore-based premium interior fit-out, joinery, and design group with a team of 40. We operate across three entities — bespoke joinery and interior build, lighting and home automation, and home care and maintenance.

THE ROLE

We're looking for a sharp, execution-focused Executive Assistant to support Group Director, across all three entities. This goes beyond a traditional diary-and-travel EA role —you'll combine close executive support with real operational ownership: driving reporting discipline, following up across departments on the Director's behalf, and pushing key systems and initiatives to completion.

KEY RESPONSIBILITIES

Executive Support

• Manage the Director's calendar, meeting scheduling, and travel arrangements across all three entities
• Draft, proofread, and manage correspondence and internal communications on the Director's behalf
• Prepare briefing notes and materials ahead of meetings; coordinate and minute key leadership discussions
• Handle confidential and sensitive information with full discretion

Business & Sales Operations

• Coordinate sales meetings and consolidate sales reporting for the Director's review
• Chase outstanding project payments and run collections analysis, flagging at-risk accounts to salespeople
• Support continuity and follow-through on the company's business plan and strategic initiatives
• Follow up on action items across departments to ensure timely execution

Systems & Process

• Support rollout and adoption of the CRM and internal HUB system across teams
• Drive adoption of AI tools and new working methods across the office

Governance & Accountability

• Review contracts and agreements against company interests before the Director signs off
• Conduct spot checks and accountability follow-ups on staff and departments on the Director's behalf
• Draft official memos and directives communicating decisions across the company
• Support ad-hoc projects spanning, finance, marketing, and strategic initiatives (e.g. listing preparation, M&A activity)

REQUIREMENTS

• Diploma or degree in Business Administration or related field
• 4–6 years of experience as an EA, Chief of Staff, or Operations Executive to a founder, director, or C-suite executive — ideally with exposure to sales or operations reporting, not purely administrative EA work
• Excellent written and verbal communication skills
• Comfortable holding other staff and departments accountable on the Director's behalf, including difficult follow-ups
• Highly discreet, trustworthy, and comfortable handling sensitive/confidential matters
• Strong organizational skills with the ability to manage shifting priorities under pressure
• Proficient in MS Office/GoogleWorkspace; comfortable learning CRM/ERP-style systems
• Comfortable working directly with a terse, direct, execution-focused leader