Executive Assistant to the Dean - AI-Driven Calendar Pro

National University of Singapore; Singapore; On-site; SGD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive salary

Professional team culture

AI productivity tools

Job summary

National University of Singapore's Dentistry division is seeking an Executive Assistant to support the Dean. You will manage the Dean's calendar and logistics, coordinate communications with diverse stakeholders, and drive digital initiatives using AI tools.

Join a fast-paced Dean’s Office in a modern environment with opportunities for professional growth and operational ownership, as part of NUSDen in Kent Ridge, Singapore.

Qualifications

• Around 3 to 5 years of experience in executive support, secretarial, or administrative roles.
• Experience in healthcare, or higher education, or the public sector is a plus, but your organizational capability matters most.
• Comfortable with technology and eager to learn, with a continuous-improvement mindset.

Responsibilities

• Calendar & Schedule Management: Proactively manage the Dean’s complex daily schedule and coordinate leadership coverage when away.
• Relationship Management & Comms: Act as the primary gateway and professional face of the Dean’s Office with diplomacy and confidentiality.
• Logistics & Meeting Support: Coordinate travel itineraries, prepare meeting dossiers, draft minutes, and track action items.
• General Administration & Mailbox Coordination: Manage expense claims, triage mailbox, and secure approval workflows.
• Project & Digital Initiatives: Assist with data collection and adopt AI tools to improve office processes.

Skills

Calendar management

Stakeholder relations

Tech-savvy

AI productivity tools

Communication

Discretion & confidentiality

Tools

ChatGPT

Copilots

Digital workflows

Job description

National University of Singapore's Dentistry division is seeking an Executive Assistant to support the Dean. You will manage the Dean's calendar and logistics, coordinate communications with diverse stakeholders, and drive digital initiatives using AI tools.

Join a fast-paced Dean’s Office in a modern environment with opportunities for professional growth and operational ownership, as part of NUSDen in Kent Ridge, Singapore.