Senior Assistant Manager – Exec Office & Innovation

National University Polyclinics; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

National University Hospital (NUH) in Singapore seeks a Senior Assistant Manager to support the Senior Management Office, driving governance, coordination and office administration.

Reporting to the Head, Plans and Admin Section, you will coordinate calendars, travel, briefing materials and communications, while leading projects and transformation initiatives with AI-enabled tools to boost productivity and service delivery.

Qualifications

• Degree in a relevant discipline (e.g., Business Admin, Healthcare Management, Public Admin).
• 5–8 years of relevant working experience.
• Experience supporting senior management or executive offices preferred.
• Experience in governance, strategic implementation, administration or stakeholder management preferred.
• Experience in healthcare, public service, higher education or large matrix organisations would be advantageous.

Responsibilities

• Support members of the Executive Leadership Team in managing commitments, priorities and engagements.
• Manage calendars, appointments, meetings, official visits and stakeholder engagements.
• Coordinate local and overseas travel arrangements and itineraries.
• Track action items and ensure timely follow-up of matters requiring leadership attention.
• Coordinate and quality-check briefing materials for leadership review.
• Support preparation of executive presentations, talking points and communications materials.
• Lead and coordinate projects; develop plans, timelines and implementation schedules.
• Coordinate stakeholders across departments to achieve objectives; track deliverables and risks.
• Prepare progress updates, reports and recommendations for leadership review.
• Support governance platforms and preparation of briefing papers, reports, and logs.
• Leverage Microsoft 365, Copilot and AI tools to improve productivity and service delivery.
• Identify opportunities for automation and process improvement.
• Support dashboards, trackers and digital solutions for executive office operations.

Skills

Executive support

Project management

Stakeholder management

Governance

Digital tools

Education

Business Administration / Healthcare Management / Public Administration

Tools

Microsoft 365

Copilot

AI productivity tools

Job description

National University Hospital (NUH) in Singapore seeks a Senior Assistant Manager to support the Senior Management Office, driving governance, coordination and office administration.

Reporting to the Head, Plans and Admin Section, you will coordinate calendars, travel, briefing materials and communications, while leading projects and transformation initiatives with AI-enabled tools to boost productivity and service delivery.