Executive (General Admin), AICET - NUS (1-year Contract; Renewable)

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

National University of Singapore's AI Centre for Educational Technologies (AICET) at Kent Ridge Campus seeks an Executive to provide general administrative support. The role covers event coordination, day-to-day admin, procurement, and confidential handling of information, reporting to the Centre Director.

The successful candidate will organise events, manage meetings, liaise with stakeholders, and ensure smooth operations in a small team environment.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Minimum 2 years of experience in administrative, coordination, or related role, preferably in a university/research environment.
• Strong organisational and time-management skills; multitasking across priorities.
• Good written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Meticulous with attention to detail and able to work calmly under pressure.
• Able to liaise with stakeholders across levels of seniority.
• Able to work independently and collaboratively in a small team.

Responsibilities

• Coordinate Centre events and meetings end-to-end.
• Manage event logistics including venue, catering, seating, and materials.
• Liaise with stakeholders to confirm requirements and schedules.
• Provide on-the-day event coordination and problem solving.
• Schedule Director's meetings and 1:1s with team members.
• Handle day-to-day admin tasks including data entry, filing, and record-keeping.
• Assist with procurement and expense claims for events and office needs.
• Screen and manage correspondence with discretion.
• Perform other ad-hoc duties as assigned by the Centre Director.

Skills

Organisational skills

Time management

Written & verbal communication

Stakeholder liaison

Independent & collaborative

Attention to detail

Education

Diploma or Degree in Business Administration/Office Management

Tools

MS Office

Zoom

Job description

Executive (General Admin), AICET - NUS (1-year Contract; Renewable)

University-Level Unit: School of Computing Faculty/Department-Level Unit: Department of Computer Science Employee Category: Executive & Administrative Location: Kent Ridge Campus Posted On: 12/08/2026

Job Purpose

The AI Centre for Educational Technologies (AICET) is a research centre that is focused on developing technologies to improve learning. AICET collaborates with the Ministry of Education, Singapore and the National University of Singapore on various projects to build systems that provide immediate personalised feedback to the students, providing content that adapts to their performance, and improve assessment and grading efficiency and effectiveness.

Job Description

AICET is seeking an organised and resourceful Executive to provide general administrative support to the Centre, including the coordination of Centre events and team meetings. The successful candidate will help ensure smooth day-to-day operations, including logistics for events and regular engagements involving the Director, alongside broader administrative duties.

Key Responsibilities

Event & Meeting Coordination

• Plan and coordinate Centre events and delegation visits from end to end
• Manage event logistics, including venue booking, catering (rarely), seating arrangements, and materials preparation (if any)
• Liaise with internal and external stakeholders to confirm event requirements, schedules, and participant details
• Provide on-the-day coordination to ensure smooth delivery of events, troubleshooting issues as they arise
• Coordinate scheduling logistics for the Director's meetings, including room bookings and Zoom links
• Send timely reminders and ensure the Director is well-prepared for upcoming engagements
• Organise and schedule regular 1:1s between the Director and team members on a monthly/bi-monthly basis

General Administrative Support

• Support the Centre's day-to-day administrative operations, including data entry, filing, and record-keeping
• Assist with procurement and expense claims related to events and general office needs
• Handle confidential information with discretion
• Screen and manage correspondence, prioritising and responding where appropriate
• Perform other ad-hoc duties, and exigencies of service, as assigned by the Centre Director

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field
• Minimum 2 years of experience in an administrative, coordination, or related role, preferably in a university, research, or academic environment
• Strong organisational and time-management skills, with the ability to multitask and manage multiple priorities concurrently
• Good written and verbal communication skills
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Meticulous with an eye for detail, and able to remain calm and adaptable under pressure
• Comfortable liaising with stakeholders across different levels of seniority
• Able to work independently and collaboratively within a small team

Only shortlisted applicants will be notified.

AICET is part of the National University of Singapore. Learn more at aicet.comp.nus.edu.sg