Executive Admin Coordinator, Academic Tech Center

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

National University of Singapore's AI Centre for Educational Technologies (AICET) at Kent Ridge Campus seeks an Executive to provide general administrative support. The role covers event coordination, day-to-day admin, procurement, and confidential handling of information, reporting to the Centre Director.

The successful candidate will organise events, manage meetings, liaise with stakeholders, and ensure smooth operations in a small team environment.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Minimum 2 years of experience in administrative, coordination, or related role, preferably in a university/research environment.
• Strong organisational and time-management skills; multitasking across priorities.
• Good written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Meticulous with attention to detail and able to work calmly under pressure.
• Able to liaise with stakeholders across levels of seniority.
• Able to work independently and collaboratively in a small team.

Responsibilities

• Coordinate Centre events and meetings end-to-end.
• Manage event logistics including venue, catering, seating, and materials.
• Liaise with stakeholders to confirm requirements and schedules.
• Provide on-the-day event coordination and problem solving.
• Schedule Director's meetings and 1:1s with team members.
• Handle day-to-day admin tasks including data entry, filing, and record-keeping.
• Assist with procurement and expense claims for events and office needs.
• Screen and manage correspondence with discretion.
• Perform other ad-hoc duties as assigned by the Centre Director.

Skills

Organisational skills

Time management

Written & verbal communication

Stakeholder liaison

Independent & collaborative

Attention to detail

Education

Diploma or Degree in Business Administration/Office Management

Tools

MS Office

Zoom

Job description

National University of Singapore's AI Centre for Educational Technologies (AICET) at Kent Ridge Campus seeks an Executive to provide general administrative support. The role covers event coordination, day-to-day admin, procurement, and confidential handling of information, reporting to the Centre Director.

The successful candidate will organise events, manage meetings, liaise with stakeholders, and ensure smooth operations in a small team environment.