Executive Assistant to MD | Travel & Calendar Pro

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 52,000 - 85,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an experienced Executive Assistant to support the Managing Director and oversee Corporate Services. You will manage calendars, prepare confidential documents, coordinate meetings, and handle travel arrangements with discretion.

The role also encompasses CSR coordination and administrative duties for HODs. The position requires 2–4 years in similar roles, strong organisational skills, and proficiency in Microsoft Office.

Qualifications

• 2–4 years of experience in administrative or executive support roles.
• Strong organisational and time management skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive executive support to the MD, including proactive calendar management and prioritisation of appointments.
• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with discretion.
• Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions.
• Act as a liaison between the MD and internal/external stakeholders with professional communication.
• Provide ad hoc support on presentations, reports, research, and special projects as assigned.
• Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership.
• Prepare detailed itineraries and on-site hospitality support to ensure a seamless experience.
• Manage and distribute incoming mail; provide admin support to HODs; respond to emails within 3 working days.
• Process and track Corporate Services-related invoices and prepare reports and presentations.
• Coordinate travel bookings for HODs and support CSR initiatives and events.

Skills

Organisational skills

Time management

Communication skills

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Job description

RECRUIT EXPRESS PTE LTD is seeking an experienced Executive Assistant to support the Managing Director and oversee Corporate Services. You will manage calendars, prepare confidential documents, coordinate meetings, and handle travel arrangements with discretion.

The role also encompasses CSR coordination and administrative duties for HODs. The position requires 2–4 years in similar roles, strong organisational skills, and proficiency in Microsoft Office.