Executive Assistant to MD | Strategic Admin Partner

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a proactive Managing Director Support to handle calendar management, meetings, and scheduling for senior leadership in Singapore. The role also covers confidential correspondence and travel logistics for visiting guests.

You will support Heads of Departments with documentation, claims, and information coordination, while processing invoices for travel and corporate services. Strong communication with internal and external stakeholders is essential.

Qualifications

• Minimum Diploma or Degree in Business Administration or a related discipline.

Responsibilities

• Provide proactive support to the MD, including calendar, meetings, appointments and scheduling.
• Coordinate meetings, prepare agendas and minutes, and follow up on action items.
• Liaise professionally with internal and external stakeholders on behalf of the MD.
• Assist with presentations, reports, research and special projects.
• Coordinate travel, accommodation and logistics for senior management and visiting guests.
• Provide administrative support to HODs, including documentation, claims and information coordination.
• Process and track invoices related to travel, transportation, office services and other corporate expenses.

Skills

Calendar management

Stakeholder liaison

Travel arrangements

Meeting coordination

Document management

Education

Diploma or Degree in Business Administration

Job description

RECRUIT EXPRESS PTE LTD is seeking a proactive Managing Director Support to handle calendar management, meetings, and scheduling for senior leadership in Singapore. The role also covers confidential correspondence and travel logistics for visiting guests.

You will support Heads of Departments with documentation, claims, and information coordination, while processing invoices for travel and corporate services. Strong communication with internal and external stakeholders is essential.