Executive Assistant to CEO - Global Projects & Outcomes

Dada Consultants; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Dada Consultants in Singapore seeks a proactive executive support professional to sit at the CEO's office, translating meetings and opportunities into structured tasks and clear outcomes. The role requires high ownership, meticulous attention, and the ability to coordinate across clients, suppliers, and internal teams.

The successful candidate will manage calendars, prepare briefs, oversee proposals, and ensure timely closure of action items while traveling internationally as needed.

Qualifications

• Bachelor's degree or above.
• Excellent English and Chinese proficiency; ability to draft bilingual business correspondence.
• Strong project management; able to juggle multiple priorities.
• Proven track record of driving tasks to completion.
• High discretion, professional judgement and accountability for deadlines.
• Comfortable engaging with senior stakeholders, government agencies and international partners.
• Willing and able to travel internationally, including to the Middle East.
• Proficiency with Microsoft Office and Google Workspace; Notion or equivalent tools.
• Experience in a CEO Office, Chief of Staff, senior EA, consulting, international trade or business development preferred.
• Background in defence, security, engineering, supply chain or commodities an advantage.
• Experience in Singapore, China or Middle East business contexts is a plus.

Responsibilities

• Manage the CEO's schedule, meetings, travel and priorities; provide a daily summary of key actions.
• Prepare concise Meeting Briefs for key engagements; translate verbal instructions into assignable tasks.
• Accompany the CEO on domestic and international trips as required.
• Prepare meeting notes; extract needs, decision structure and next steps.
• Draft and send post-meeting follow-ups; track opportunities with owners and deadlines.
• Coordinate routine correspondence and scheduling within authorised scope for the CEO.
• Brief the research team for meetings; summarise findings into actionable formats.
• Identify information gaps and ensure they are closed before each meeting.
• Coordinate drafting of proposals, company introductions, client letters and meeting notes; maintain version records.
• Submit for approval before dispatch.
• Break CEO instructions into tasks with owners and deadlines; daily follow-ups on outstanding items.
• Report to the CEO with five elements: what happened, why a decision is needed, options, recommended course, latest deadline.
• Coordinate full quotation-to-contract process across sourcing and back office; ensure pricing/commitments comply with approvals.

Skills

Bilingual English-Chinese

Project management

Drive tasks to completion

Stakeholder management

International travel

Microsoft Office

Google Workspace

Notion

Education

Bachelor's degree or above

Tools

Microsoft Office

Google Workspace

Notion

Job description

Dada Consultants in Singapore seeks a proactive executive support professional to sit at the CEO's office, translating meetings and opportunities into structured tasks and clear outcomes. The role requires high ownership, meticulous attention, and the ability to coordinate across clients, suppliers, and internal teams.

The successful candidate will manage calendars, prepare briefs, oversee proposals, and ensure timely closure of action items while traveling internationally as needed.