Strategic Executive Assistant to the CEO

DADACONSULTANTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

DADACONSULTANTS PTE. LTD. in Singapore seeks an Executive Assistant to the CEO who will provide high-level executive support and act as a central coordinator among the CEO, clients, partners and internal teams.

You will manage calendars, travel, prepare materials, draft follow-ups, and help drive business opportunities from meetings. The role requires strong organisational skills, proactive communication, and the ability to translate ideas into actionable tasks.

Qualifications

• Bachelor’s degree or above.
• Strong logical thinking, information organisation, and summarisation skills.

Responsibilities

• Manage the CEO’s calendar, meetings, calls, business travel, and external engagements.
• Prioritise matters based on importance, urgency, and commercial value.
• Prepare meeting background materials, participant profiles, company information, and key discussion points in advance.
• Highlight key decisions requiring the CEO’s attention rather than simply forwarding information.
• Capture the CEO’s verbal instructions, voice messages, and ad-hoc ideas, translating them into clear and actionable tasks.
• Provide the CEO with concise daily updates on key matters and outstanding actions.
• Filter non-critical matters to minimise unnecessary communication and information reaching the CEO.
• Accompany the CEO to domestic and international meetings, business events, and business trips when required.
• Following meetings between the CEO and clients, identify needs and next steps, maintain records, and draft follow-ups.
• Coordinate research on clients, markets, products, competitors, and country backgrounds.
• Develop proposal frameworks and coordinate with cross-functional teams to gather information.
• Draft or assist in preparing company profiles, business proposals, client requirement documents, and meeting minutes.
• Ensure consistency in proposal content and document versions.
• Manage document naming and distribution records.
• Conduct basic quality checks before documents are sent for approval.
• Serve as a central coordination point for internal execution.

Skills

Strong logical thinking

Information organisation

Summarisation skills

Education

Bachelor’s degree or above

Job description

DADACONSULTANTS PTE. LTD. in Singapore seeks an Executive Assistant to the CEO who will provide high-level executive support and act as a central coordinator among the CEO, clients, partners and internal teams.

You will manage calendars, travel, prepare materials, draft follow-ups, and help drive business opportunities from meetings. The role requires strong organisational skills, proactive communication, and the ability to translate ideas into actionable tasks.