Executive Assistant to CEO | International Trade & Operations |

Dada Consultants; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Dada Consultants in Singapore seeks a proactive executive support professional to sit at the CEO's office, translating meetings and opportunities into structured tasks and clear outcomes. The role requires high ownership, meticulous attention, and the ability to coordinate across clients, suppliers, and internal teams.

The successful candidate will manage calendars, prepare briefs, oversee proposals, and ensure timely closure of action items while traveling internationally as needed.

Qualifications

• Bachelor's degree or above.
• Excellent English and Chinese proficiency; ability to draft bilingual business correspondence.
• Strong project management; able to juggle multiple priorities.
• Proven track record of driving tasks to completion.
• High discretion, professional judgement and accountability for deadlines.
• Comfortable engaging with senior stakeholders, government agencies and international partners.
• Willing and able to travel internationally, including to the Middle East.
• Proficiency with Microsoft Office and Google Workspace; Notion or equivalent tools.
• Experience in a CEO Office, Chief of Staff, senior EA, consulting, international trade or business development preferred.
• Background in defence, security, engineering, supply chain or commodities an advantage.
• Experience in Singapore, China or Middle East business contexts is a plus.

Responsibilities

• Manage the CEO's schedule, meetings, travel and priorities; provide a daily summary of key actions.
• Prepare concise Meeting Briefs for key engagements; translate verbal instructions into assignable tasks.
• Accompany the CEO on domestic and international trips as required.
• Prepare meeting notes; extract needs, decision structure and next steps.
• Draft and send post-meeting follow-ups; track opportunities with owners and deadlines.
• Coordinate routine correspondence and scheduling within authorised scope for the CEO.
• Brief the research team for meetings; summarise findings into actionable formats.
• Identify information gaps and ensure they are closed before each meeting.
• Coordinate drafting of proposals, company introductions, client letters and meeting notes; maintain version records.
• Submit for approval before dispatch.
• Break CEO instructions into tasks with owners and deadlines; daily follow-ups on outstanding items.
• Report to the CEO with five elements: what happened, why a decision is needed, options, recommended course, latest deadline.
• Coordinate full quotation-to-contract process across sourcing and back office; ensure pricing/commitments comply with approvals.

Skills

Bilingual English-Chinese

Project management

Drive tasks to completion

Stakeholder management

International travel

Microsoft Office

Google Workspace

Notion

Education

Bachelor's degree or above

Tools

Microsoft Office

Google Workspace

Notion

Job description

We are partnering with a fast-growing Singapore-based company with international operations across Asia, the Middle East and Europe. Through a lean, high-performing team, the business manages a complex network of clients, suppliers, logistics partners and advisors across specialised industries.

This role sits at the centre of the CEO's office: translating meetings, instructions and business opportunities into structured tasks and ensuring every initiative reaches a clear outcome.

This is a high-ownership role suited to someone who is uncomfortable leaving things without a result.

Job Responsibilities

CEO Time & Information Management

• Manage the CEO's schedule, meetings, travel and priorities; filter noise and provide a short daily summary of key actions
• Prepare a concise Meeting Brief for each key engagement; convert verbal instructions and ad-hoc ideas into clear, assignable tasks
• Accompany the CEO on domestic and international trips as required

Client Relationship & Business Opportunity Follow-Up

• Prepare complete meeting notes; extract real needs, decision structure and next steps
• Draft and send post-meeting follow-ups; track each opportunity with a clear owner and deadline
• Handle routine correspondence and scheduling within authorised scope on behalf of the CEO

Business Research & Meeting Preparation

• Brief the research team for each meeting; synthesise findings into concise, actionable formats — never forward raw materials unprocessed
• Identify information gaps and ensure they are closed before each meeting

Business Proposals & Document Management

• Coordinate drafting of proposals, company introductions, client letters, meeting notes and bilingual business emails
• Maintain version control and document records; submit for approval before dispatch

Internal Project Coordination & Closure

• Break CEO instructions into tasks with single owners and deadlines; follow up daily on outstanding items
• Report to the CEO with five elements: what happened, why a decision is needed, available options, recommended course of action, and latest deadline

Quotation, Contract & Payment Process Coordination

• Coordinate the full quotation-to-contract process across the sourcing and back office teams
• Ensure all pricing and commitments are approved through the company's authorisation framework; verify compliance checks for regulated products before any formal commitment

Job Requirements

• Bachelor's degree or above
• Excellent spoken and written proficiency in both English and Chinese to liaise with Chinese counterparts; able to independently draft professional bilingual business correspondence
• Strong project management skills; able to manage multiple priorities simultaneously
• Proven ability to drive tasks to completion, not just coordinate or track
• High discretion, professional judgement and accountability for deadlines and closed loops
• Comfortable working with senior stakeholders, government agencies and international partners
• Willing and able to travel internationally, including to the Middle East
• Proficient in Microsoft Office, Google Workspace, Notion or equivalent tools
• Experience in a CEO Office, Chief of Staff, senior EA, consulting, international trade or business development role is preferred
• Background in defence, security, engineering, supply chain or commodities is an advantage
• Familiarity with quotation, contract and payment processes in a trading or project environment
• Experience in Singapore, China or Middle East business contexts is a plus

Licence Number: 18S9037

EA Registration Number: R23112003

Business Registration Number: 201735941W