Executive Assistant to CEO — Flexible Hours & Growth

Beex Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Part time

Benefits offered by this job

Healthcare support

Learning credits

Industry events access

Office snacks

Job summary

BeeX is seeking an Admin Executive / Executive Assistant to support the CEO with confidential administrative matters and executive coordination in Singapore.

You will coordinate schedules, prepare documents, handle board/investor correspondence, and manage office operations. This role offers flexible arrangements and a chance to grow with a fast-developing deeptech company focused on autonomous underwater robotics.

Qualifications

• Experience as PA/EA/Secretary or admin support preferred.
• Excellent organization and time-management skills.
• Discretion and handling confidential information with integrity.

Responsibilities

• Provide direct administrative and executive support to the CEO.
• Prepare and manage confidential documents, presentations, reports, meeting minutes, and correspondence.
• Coordinate board meetings, investor-related matters, appointments, and schedules.
• Handle document filing, record management, and ensure proper organisation of company information.
• Support finance and accounting-related administrative tasks such as invoice processing, expense tracking, and payment coordination.
• Liaise with internal teams, vendors, partners, and external stakeholders.
• Assist with office administration, procurement, and operational coordination.
• Support digital documentation and workflow processes using productivity and AI tools where applicable.

Skills

Administrative support

Confidential handling

Communication

Scheduling

Attention to detail

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

BeeX is seeking an Admin Executive / Executive Assistant to support the CEO with confidential administrative matters and executive coordination in Singapore.

You will coordinate schedules, prepare documents, handle board/investor correspondence, and manage office operations. This role offers flexible arrangements and a chance to grow with a fast-developing deeptech company focused on autonomous underwater robotics.