Executive Assistant to CEO & Business Operations Specialist

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

SMTP Consult Pte. Ltd. is seeking an experienced Executive Assistant to support the CEO in Singapore. The role requires coordinating calendars, meetings, and communications while handling HR and office operations.

The candidate should possess 5–10 years of relevant experience, be fluent in English and Mandarin, and demonstrate strong ownership, organization, and interpersonal skills.

Qualifications

• Proactive and can-do attitude with strong execution capabilities.
• Excellent communication and interpersonal skills in English and Mandarin.
• Highly organized, detail-oriented, responsible with strong ownership and accountability.

Responsibilities

• Provide efficient administrative and day-to-day operational support to the CEO.
• Manage the CEO's schedule, coordinate meetings, handle business communications, and follow up on project progress.
• Assist with daily business operations, human resources, recruitment, and office administration.
• Support the preparation of business presentations, marketing materials, and business development initiatives.
• Coordinate communications and maintain relationships with investors, business partners, and external stakeholders.
• Proactively take ownership of assigned tasks and ensure timely completion.

Skills

Proactive attitude

Execution-focused

English and Mandarin

Organizational skills

Interpersonal skills

Ownership accountability

Education

Bachelor's degree

Job description

Location: Singapore
Employment Type: Full-Time
Industry: Healthcare, Biotechnology & Investment

Job Responsibilities

• Provide efficient administrative and day-to-day operational support to the CEO.
• Manage the CEO's schedule, coordinate meetings, handle business communications, and follow up on project progress.
• Assist with daily business operations, human resources, recruitment, and office administration.
• Support the preparation of business presentations, marketing materials, and business development initiatives.
• Coordinate communications and maintain relationships with investors, business partners, and external stakeholders.
• Proactively take ownership of assigned tasks and ensure all responsibilities are executed efficiently and completed in a timely manner.

Job Requirements

• Possess a proactive, can-do attitude with strong execution capabilities and problem-solving skills. Demonstrate initiative, take ownership of responsibilities, and resolve issues independently without waiting for instructions.
• Hold a bachelor's degree or higher.
• Candidates with 5-10 years of relevant working experience will be preferred.
• Excellent communication and interpersonal skills in both English and Mandarin Chinese.
• Highly organised, detail-oriented, responsible, and capable of coordinating resources effectively.
• Strong emotional intelligence (EQ), interpersonal skills, and sound professional judgement.
• Quick learner with a positive attitude and a strong sense of ownership and accountability.

Other Information

• EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)
• EA Personnel Name & Registration Number: Keith Wong (R24125987)