Executive Assistant

SEEK & FIND RECRUITMENT SERVICES; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

SEEK & FIND RECRUITMENT SERVICES is assisting a private equity client in Singapore to hire an Executive Assistant. The successful candidate will provide secretariat support to select investment team members, manage calendars, coordinate travel, and assist with office operations.

The role requires 5+ years of EA experience, a diploma or degree, and excellent interpersonal and IT literacy. You will support IT administration and liaise with vendors as part of a dynamic, fast‑paced office.

Qualifications

• 5+ years’ experience as Executive Assistant or similar role
• Diploma or Degree from reputable institutions
• Proven experience providing high‑quality secretariat support to executives
• Service‑oriented approach with discretion and professionalism
• Strong written and interpersonal skills; presentable and approachable

Responsibilities

• Provide comprehensive secretarial support to investment team members
• Manage calendars, schedules, and meeting logistics
• Maintain contacts and address books; coordinate travel arrangements
• Prepare expense submissions and assist with presentation materials
• Support office operations and liaison with building management

Skills

Executive Assistant

Multitasking

Organisational skills

Education

Diploma or Degree

Tools

Microsoft Office (Outlook)

Word

Excel

PowerPoint

CoPilot

Job description

Our client is a private equity firm based in Singapore and is currently seeking an Executive Assistant to join their team.

About the role:

To be a proactive, organised and resourceful Executive Assistant to provide administrative, operational, and basic IT administrative support to the team. The candidate will be primarily responsible for providing secretariat support to select members of the investment team.This role also supports and reports to the Office Manager with aspects of day-to-day office operations, including providing basic IT support and coordination.

Key Responsibilities:

Executive Assistant Support

• Provide all aspects of secretarial support to select team members in the Investment team, including but not limited to:
• Manage calendars, coordinate schedules, and arrange meetings logistics
• Maintain and update contacts and address books (e.g. manage physical business cards)
• Support travel arrangements
• Prepare expense submissions
• Assist in the preparation of presentation materials occasionally

Office Operations

EAs also support office operations collectively. Activities include:

• Receive guestsand prepare meeting rooms
• Manage procurement and replenishment of office supplies
• Coordinate office maintenance matters including liaising with building management, season parking arrangements, and facilities upkeep and repairs
• Arrange courier and delivery services
• Assist with ad-hoc office administration duties and any other assigned tasks (e.g. BCP support, offsite planning)

IT Administration Support

• Coordinate with external IT vendors and service providers on IT-related matters (e.g. installations, servicing, replacements)
• Provide basic troubleshooting support for office equipment, printers, meeting room systems, and user access issues
• Assist with the IT setup for new joiners
• Maintain inventory records of office IT equipment and assets
• Assist in maintaining IT documentation, user access records, and system subscriptions/licenses

Qualifications& Experience:

• Over 5 years’ experience as Executive Assistant (or similar role); prior experience in a smaller scale Private Equity or similar set up would be advantageous
• Diploma or Degree from reputable institutions
• Prior demonstrated experience of providing high quality secretariat support to executives in a high paced environment
• Takes a service-oriented approach beyond tasks completion
• Handle confidential matters with discretion and professionalism
• Independent and makes sound judgement; able to multitask and effectively prioritise
• Highly presentable with strong written and interpersonal skills; polished and approachable manner when engaging external stakeholders
• Team player -flexible in covering other Executive Assistants when required; enjoys working in a collegiate environment
• Proficient in Microsoft Office applications such as Outlook, Word, Excel, PowerPoint and CoPilot
• Comfortable troubleshooting basic tech issues and quick to learn