Executive Assistant & Programs Coordinator

Singapore International Arbitration Centre; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Singapore International Arbitration Centre is seeking an experienced administrator to handle a range of PA and coordination duties, including calendar management for the CEO, and secretariat support for interdepartmental meetings. You will coordinate visits and events, and provide logistics for SIAC’s training programmes and Academy courses, both in-person and online.

The role requires a Diploma or equivalent and at least 3 years’ admin experience, with proficiency in MS Office, Zoom and MS

Qualifications

• Diploma or equivalent is required.
• 3+ years of admin experience incl. handling correspondence, procurement and database management.
• Experience supporting C-Suite or Management executives is relevant.
• Proficient with MS Office and online event platforms (Zoom, MS Teams).
• Strong written and verbal communication; meticulous and well-organised.

Responsibilities

• Handle administrative and coordination duties for the department, including PA tasks, travel and scheduling support for the CEO.
• Provide secretariat support for interdepartmental meetings and agenda prep.
• Coordinate visits and events for SIAC.
• Support administration, promotion and logistics for SIAC training programmes, Academy courses, seminars and modules (in-person and online).
• Liaise with trainers and participants on registration, payment, course materials and scheduling.
• Prepare evaluation reports, attendance certificates and CPD reports.

Skills

Office suite

Communication skills

Interpersonal skills

Multi-tasking

Team player

Education

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Zoom

Microsoft Teams

Job description

Singapore International Arbitration Centre is seeking an experienced administrator to handle a range of PA and coordination duties, including calendar management for the CEO, and secretariat support for interdepartmental meetings. You will coordinate visits and events, and provide logistics for SIAC’s training programmes and Academy courses, both in-person and online.

The role requires a Diploma or equivalent and at least 3 years’ admin experience, with proficiency in MS Office, Zoom and MS