Administrative Executive, Strategy & Development / PA CEO’s Office

Singapore International Arbitration Centre; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Singapore International Arbitration Centre is seeking an Administrative Executive for Strategy & Development / PA to the CEO. You will provide PA duties, travel arrangements, scheduling support to the CEO, and secretariat services for interdepartmental meetings.

You will coordinate visits and events and support SIAC training programmes and academies (in-person and online). You will liaise with trainers and participants on administration, registration, course materials and scheduling; prepare

Qualifications

• Minimum Diploma or equivalent.
• At least 3 years of experience in administration, including dealing with written correspondence, procurement and database management.
• Experience working for C-Suite or Management executives is relevant to this role.
• Proficient in Microsoft Office applications like Word and Excel and online event platforms like Zoom and Microsoft teams.
• Team player with good interpersonal, oral and written communication skills.
• Meticulous, organised, high attention to detail and able to multi-task.
• Service-oriented mindset.

Responsibilities

• Handle administrative and coordination matters for the department including PA duties, travel arrangements, and scheduling support to the CEO
• Provide secretariat support for interdepartmental meetings, including preparing agendas
• Assist in and coordinate visits and events
• Provide administration, promotional and logistical support for SIAC training programmes, Academy courses, seminars and modules (in-person and online)
• Liaise with trainers and participants on administration and logistical matters including registration, payment, course material and scheduling
• Prepare evaluation reports, certificates of attendance and CPD reports
• Manage the SIAC Academy mailbox and attend to enquiries relating to courses
• Support management of general e-mail enquiries
• Update SIAC Academy alumni directory and list of lecturers
• Support Young SIAC and other SIAC-related membership and volunteer groups including handling enquiries and database administration
• Handle any other administrative and coordination matters for the department as assigned

Skills

Administrative support

Secretariat experience

Coordination

Communication skills

Team player

Multitasking

Education

Diploma or equivalent

Tools

Microsoft Word

Excel

Zoom

Microsoft Teams

Job description

Administrative Executive, Strategy & Development / PA CEO’s Office

Roles & responsibilities:

• Handle administrative and coordination matters for the department including PA duties, travel arrangements, and scheduling support to the CEO

• Provide secretariat support for interdepartmental meetings, including preparing agendas

• Assist in and coordinate visits and events

• Provide administration, promotional and logistical support for SIAC training programmes, Academy courses, seminars and modules (in-person and online)

• Liaise with trainers and participants on administration and logistical matters including registration, payment, course material and scheduling

• Prepare evaluation reports, certificates of attendance and CPD reports

• Manage the SIAC Academy mailbox and attend to enquiries relating to courses

• Support management of general e-mail enquiries

• Update SIAC Academy alumni directory and list of lecturers

• Support Young SIAC and other SIAC-related membership and volunteer groups including handling enquiries and database administration

• Handle any other administrative and coordination matters for the department as assigned

Job Requirements:

• Minimum Diploma or equivalent

• At least 3 years of experience in administration, including dealing with written correspondence, procurement and database management preferred

• Experience working for C-Suite or Management executives is relevant to this role

• Proficient in Microsoft Office applications like Word and Excel and online event platforms like Zoom and Microsoft teams

• Team player, good interpersonal, oral and written communication skills

• Meticulous, organised, high attention to detail and able to multi-task

• Service-oriented mindset