Executive, Executive Director's Office

National University of Singapore; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

The National University of Singapore is seeking an Executive to support the Executive Director's Office and the Institute's programmes and operations. The role involves coordinating calendars, travel, events and day-to-day activities to ensure smooth operations.

Ideal candidates will have experience in executive support or programme coordination, strong organisational skills, and the ability to engage with senior stakeholders in a dynamic university setting.

Qualifications

• Diploma or degree from a recognised institution.
• Experience in executive support, administration, programme coordination or event management would be advantageous.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Good written, verbal and interpersonal communication skills.
• Proficient in Microsoft Office/Microsoft 365 applications.
• Resourceful, meticulous and service-oriented.
• Able to work independently as well as collaboratively within a team.
• Able to exercise professionalism and discretion when handling confidential information.
• Strong stakeholder management and coordination skills.

Responsibilities

• Support the Executive Director's Office: manage calendar, meetings and travel arrangements.
• Coordinate engagements with internal and external stakeholders including universities, industry partners and clients.
• Prepare itineraries, meeting materials, correspondence and administrative documentation.
• Handle travel claims, reimbursements and related admin matters.
• Provide admin and operational support for MSc in Supply Chain Management and other programmes.

Skills

Organisational skills

Time management

Written and verbal communication

Interpersonal skills

Microsoft Office 365

Discretion with confidential info

Stakeholder management

Education

Diploma or degree from a recognised institution

Tools

Microsoft Office/Microsoft 365

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Purpose

The Logistics Institute - Asia Pacific (TLI-AP) is seeking a proactive and well-organised Executive to support the Executive Director's Office and the Institute's programmes and operations.

The successful candidate will work closely with the Executive Director and TLI-AP team to provide executive and administrative support, coordinate stakeholder engagements, and support programmes, events and day-to-day Institute activities.

Duties & Responsibilities

Executive Director's Office

• Manage the Executive Director's calendar, meetings, appointments and travel arrangements.
• Coordinate engagements with internal and external stakeholders, including universities, industry partners and clients.
• Prepare itineraries, meeting materials, correspondence and administrative documentation.
• Process travel claims, reimbursements and related administrative matters.
• Handle confidential information and documents with professionalism and discretion.

Programmes, Events & Stakeholder Engagement

• Provide administrative and logistical support for executive education programmes, workshops, events and industry engagements.
• Coordinate programme and event requirements, including speakers, participants, venues, registration and materials.
• Attend to programme enquiries and maintain relevant programme, training and events calendars.
• Support communications, participant feedback and post-event follow-up.
• Provide administrative and operational support for the MSc in Supply Chain Management and other TLI-AP programmes and initiatives.

Institute Administration

• Support procurement and general office administration.
• Maintain appropriate administrative records and documentation.
• Coordinate incoming correspondence and administrative requests.
• Support other Institute initiatives and projects as assigned.

Qualifications

• Diploma or degree from a recognised institution.
• Relevant experience in executive support, administration, programme coordination or event management would be advantageous.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Good written, verbal and interpersonal communication skills.
• Proficient in Microsoft Office/Microsoft 365 applications.
• Resourceful, meticulous and service-oriented.
• Able to work independently as well as collaboratively within a team.
• Able to exercise professionalism and discretion when handling confidential information.
• Strong stakeholder management and coordination skills.

Candidate Profile

We are looking for a proactive and dependable individual who takes ownership of responsibilities, has strong attention to detail and is comfortable working in a dynamic environment. The candidate should be able to engage professionally with senior management, colleagues and external stakeholders while supporting multiple activities and priorities.