EXECUTIVE ASSISTANT [PPA2-001-10]

EQUE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

EQUE PTE. LTD. is seeking an experienced Executive Assistant in Singapore to manage complex calendars, organise travel, and act as the primary liaison with stakeholders.

The role requires meticulous attention to detail and a professional approach to confidential information. You will prepare and proofread documents, minutes, and briefing materials, attend meetings to record minutes, and support the wider team with administrative tasks as needed.

Qualifications

• Manage complex executive calendars and schedule meetings, appointments, and strategic engagements.
• Coordinate all business travel arrangements including flights, accommodations, itineraries and ground transportation.
• Act as primary liaison between executive and internal/external stakeholders with professional correspondence.
• Prepare, proofread and organise executive documents, presentations, reports and briefing materials to a high standard.
• Attend meetings, record minutes, track actions, and follow up to ensure timely completion.
• Handle confidential information with discretion and professionalism at all times.
• Screen and manage incoming calls, emails and correspondence, prioritising and redirecting as appropriate.
• Support daily office operations by providing administrative assistance to the wider team.

Responsibilities

• Manage complex executive calendars and scheduling.
• Coordinate all business travel arrangements (flights, hotels, itineraries, transport).
• Act as liaison between executive and stakeholders with professional communications.
• Prepare, proofread and organise documents, presentations and reports to a high standard.
• Attend meetings, take minutes, track actions and ensure timely follow-ups.
• Handle confidential information with discretion.
• Screen and manage calls and emails, prioritising and redirecting.
• Provide general administrative support to the wider team.

Skills

Calendar management

Travel coordination

Communication

Executive support

Tools

Microsoft Office

Email clients

Job description

Working Hours: 10am to 6pm (Monday to Friday)

Key Responsibilities:

• Manage complex executive calendars, scheduling meetings, appointments, and strategic engagements to maximise leadership productivity
• Coordinate all business travel arrangements including flights, accommodation, itineraries, and ground transportation logistics
• Act as the primary liaison between the executive and internal or external stakeholders, managing correspondence professionally
• Prepare, proofread, and organise executive documents, presentations, reports, and briefing materials to the highest standard
• Attend meetings, record accurate minutes, track action items, and ensure all follow-ups are completed in a timely manner
• Handle confidential and sensitive information with the utmost discretion and professionalism at all times
• Screen and manage incoming calls, emails, and correspondence, prioritising and redirecting as appropriate
• Support the smooth running of daily office operations by providing administrative assistance to the wider team when needed

EA License Number: 22C1278