ADMINISTRATIVE ASSISTANT [PPZ-001-03]

EQUE PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

EQUE PTE. LTD. is seeking an organised office administrator in Singapore to oversee daily office functions and ensure a productive, well-resourced workplace. You will manage facilities, calendars, travel logistics, and document handling with meticulous attention to detail.

The role requires a Diploma or higher, strong MS Office skills, and excellent communication to coordinate with internal teams and external stakeholders and drive process improvements.

Qualifications

• Strong organisational and time management skills with the proven ability to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills for seamless coordination across internal teams and external stakeholders.

Responsibilities

• Oversee daily office functions, proactively manage facility needs, and maintain inventory levels.
• Coordinate executive calendars, book meetings, and arrange travel logistics.
• Maintain filing systems, draft professional correspondence, and handle documentation.
• Manage office supply procurement and vendor relationships.
• Support internal meetings and events, and drive process improvements.
• Prepare polished documents, reports, and presentations reflecting high standards.
• Serve as first point of contact for visitors and enquiries, delivering solutions.
• Identify gaps in workflows and propose time-saving improvements.

Education

Diploma

Tools

Microsoft Office

Job description

Key Responsibilities:

• Oversee daily office functions, proactively manage facility needs, and maintain inventory levels to ensure the workplace remains consistently productive and well-resourced
• Coordinate executive calendars, book meetings, and arrange all travel logistics with precision to maximise leadership productivity and minimise scheduling conflicts
• Maintain immaculate physical and electronic filing systems, draft professional correspondence, and handle all documentation with accuracy and discretion
• Manage office supply procurement and cultivate strong vendor relationships that deliver cost-effective and reliable operational support
• Be the indispensable backbone of the team by supporting internal meetings, corporate events, and process improvement initiatives across the organisation
• Prepare polished and well-structured documents, reports, and presentation materials that consistently reflect the high standards of the organisation
• Act as the warm, professional first point of contact for all visitors and general office enquiries - always welcoming, always solutions-focused, always dependable
• Spot gaps in administrative workflows and proactively recommend practical, time-saving improvements that make the entire team more efficient and effective

Requirements:

• Minimum Diploma and above
• Strong organisational and time management skills with the proven ability to handle multiple tasks and competing deadlines simultaneously
• Proficient in Microsoft Office suite including Word, Excel, and PowerPoint with strong attention to formatting and accuracy
• Professional, discreet, and reliable with exceptional attention to detail and a proactive, anticipatory working style
• Excellent communication and interpersonal skills for seamless coordination across internal teams and external stakeholders

EA License Number: 22C1278