Chairman’s Personal Assistant

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 60,000 - 120,000; Full time

Job summary

SMTP Consult Pte. Ltd. seeks a highly professional Chairman’s Personal Assistant to provide comprehensive lifestyle, travel, and executive administrative support in a fast-paced global environment.

You will manage the Chairman’s schedule, coordinate international travel, medical appointments, and confidential communications while ensuring seamless daily operations and proactive problem-solving across internal and external stakeholders.

Qualifications

• Experience supporting CEOs or high-net-worth individuals.
• Strong organisational and multitasking abilities with attention to detail.
• Ability to coordinate complex travel arrangements and schedules.
• High level of integrity and confidentiality.

Responsibilities

• Manage the Chairman’s daily schedule including meals, transport and accommodation.
• Coordinate health-related matters such as medical appointments and annual checks.
• Arrange international travel itineraries with flights, hotels, visas and docs.
• Accompany the Chairman on overseas trips and provide on-ground support as needed.
• Execute instructions with strict confidentiality and accuracy.
• Coordinate meetings and liaise with internal and external stakeholders.
• Proactively support operations to ensure smooth daily workflow.

Skills

Personal Assistant

Executive support

Travel coordination

Discretion

Job description

Job Summary

We are seeking a highly professional and dependable Chairman’s Personal Assistant to provide comprehensive lifestyle, travel, and executive administrative support. This role requires a discreet, detail-oriented individual who is comfortable working in a fast-paced global environment and supporting high-level personal and business activities.

Responsibilities

• Manage the Chairman’s daily schedule by coordinating meals, transportation, and accommodation to ensure seamless daily operations
• Coordinate health-related matters by scheduling medical appointments and annual health check-ups to maintain wellbeing
• Arrange and manage international travel itineraries for business and personal trips, including flight and hotel bookings, visa arrangements, and travel documentation to facilitate smooth travel experiences
• Accompany the Chairman on overseas trips as required and provide on-ground support to address any immediate needs or changes
• Execute the Chairman’s instructions accurately while maintaining strict confidentiality of sensitive information
• Coordinate meetings and communicate effectively with internal and external stakeholders to support decision-making and collaboration
• Provide proactive support to anticipate and resolve operational challenges, ensuring efficient daily workflow

Preferred competencies and qualifications

• Proven experience as a Personal Assistant, demonstrating the ability to manage complex schedules and travel arrangements
• Experience supporting CEOs or high-net-worth individuals, enhancing the ability to handle high-level personal and business activities
• Strong organisational and multitasking abilities to manage competing priorities effectively
• Calm, professional, and detail-oriented mindset to maintain accuracy and composure under pressure
• Willingness to travel internationally and adapt to a fast-paced environment
• High level of integrity and confidentiality in handling sensitive information

Other Information

• EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)
• EA Personnel Name & Registration Number: Keith Wong (R24125987)