Executive Assistant & Office Operations Lead

GOOD JOB CREATIONS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

GOOD JOB CREATIONS (SINGAPORE) PTE. LTD. is seeking an experienced Executive Assistant to support senior management, including the Managing Director and CEO, across administrative and operational duties in Singapore.

The role covers front desk, travel logistics, vendor liaison, and project support in a fast-paced office environment. You will manage calendars, coordinate corporate communications, and assist with governance, compliance, and event planning.

Qualifications

• Minimum 3 years of experience in administrative or executive support roles.
• Experience supporting senior management or leadership teams.
• Proficient in Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage incoming mainline calls and front desk reception.
• Coordinate local and international courier services.
• Arrange travel logistics including flights, visas, accommodation, and Wi-Fi.
• Administer corporate mobile phone assignments and inventory.
• Support daily office operations, facilities and correspondence.
• Verify administrative invoices, expense claims, and company credit card receipts.
• Procure and replenish office supplies and equipment.
• Liaise with building management and external vendors.
• Coordinate hotel bookings and meals for overseas visitors.
• Organise employee engagement initiatives and corporate events.
• Publish divisional newsletters and contribute to communications.
• Coordinate ESG and sustainability reporting and governance activities.
• Prepare materials and reports for senior management committees.
• Support policy implementation and internal audit processes.
• Manage travel calendars and meetings for senior management.
• Provide personal and executive support to the Managing Director and CEO.
• Coordinate tenancy and housing matters for senior management.
• Support ad-hoc administrative projects.

Skills

Executive support

Secretarial support

MS Office proficiency

Job description

GOOD JOB CREATIONS (SINGAPORE) PTE. LTD. is seeking an experienced Executive Assistant to support senior management, including the Managing Director and CEO, across administrative and operational duties in Singapore.

The role covers front desk, travel logistics, vendor liaison, and project support in a fast-paced office environment. You will manage calendars, coordinate corporate communications, and assist with governance, compliance, and event planning.