Elite Executive Assistant & Office Operations Lead

The Citco Group Limited; Singapore; On-site; SGD 56,000 - 89,000; Full time

Job summary

The Citco Group Limited in Singapore seeks an Executive Assistant & Office Admin Executive to provide high-level executive and administrative support to the Singapore MD and senior staff. This role also handles day-to-day office administration for the Changi office, combining priority EA duties with office management.

Key responsibilities include calendar management, travel arrangements, document preparation, stakeholder liaison, and event coordination.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Communications, or a related field.
• 3–5 years of experience in an Executive Assistant or senior administrative role.
• Experience in a multinational corporate environment, ideally in financial services.

Responsibilities

• Proactively manage calendars, resolve scheduling conflicts, and prioritize meetings for the MD and senior staff.
• Arrange end-to-end domestic and international travel for the MD and staff.
• Prepare daily schedules, reminders, and coordinate schedule changes and travel amendments with discretion.
• Follow up on approvals, signatures, and ensure timely closure of action items.
• Act as primary point of contact between executives and stakeholders, liaising with senior management, clients, and partners.
• Prepare and format documents, presentations, and meeting materials to a high standard.
• Support planning and logistics for townhalls, offsites, training sessions, and team events.
• Cope with front desk, welcome visitors, and manage refreshment setup for meetings.

Skills

Calendar management

Travel arrangements

Stakeholder management

Discretion

Communication

Microsoft 365

English proficiency

Education

Diploma or Bachelor's degree in Business Administration, Office Management, Communications, or a related field

Tools

Microsoft 365

Microsoft Copilot

Job description

The Citco Group Limited in Singapore seeks an Executive Assistant & Office Admin Executive to provide high-level executive and administrative support to the Singapore MD and senior staff. This role also handles day-to-day office administration for the Changi office, combining priority EA duties with office management.

Key responsibilities include calendar management, travel arrangements, document preparation, stakeholder liaison, and event coordination.