Executive Assistant & Office Operations Lead

UNEARTHED PRODUCTIONS PRIVATE LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Unearthed Productions Private Ltd. in Singapore seeks an Office Administrator & Executive Assistant who thrives on organisation and enjoys helping others succeed.

The role combines office operations, executive support, employee engagement, and administration, with close collaboration to the CEO and leadership team. You will manage calendars, prepare briefing materials, coordinate meetings and travel, handle confidential information, and assist in finance, HR, and facilities tasks to ensure a

Qualifications

• 2–5 years in Office Administration or Executive Support.
• Experience supporting senior leaders is highly regarded.
• Familiarity with Google Drive, Xero, QuickHR or similar systems is an advantage.

Responsibilities

• Provide day-to-day administrative support to the CEO and COO, helping manage priorities and keep the leadership team running efficiently.
• Prepare briefing materials, decision documents, and summaries for faster, better-informed decisions.
• Assist with internal and external communications, including announcements, presentations, and town halls.
• Coordinate meetings, calendars, meeting rooms, and travel arrangements across the group.
• Prepare meeting notes, agendas, and follow-up actions; handle confidential information with discretion.
• Monitor budgets related to employee welfare, office administration, and general expenses; assist with invoicing and vendor payments.
• Support employee engagement initiatives, onboarding/offboarding logistics, and staff welfare operations.
• Oversee office facilities, daily operations, visitor handling, and vendor relationships.

Skills

Organisational skills

Time management

Communication skills

MS Office

Google Workspace

Attention to detail

Independent worker

Education

Business Administration degree

Human Resources degree

Tools

Google Drive

Xero

QuickHR

Job description

Unearthed Productions Private Ltd. in Singapore seeks an Office Administrator & Executive Assistant who thrives on organisation and enjoys helping others succeed.

The role combines office operations, executive support, employee engagement, and administration, with close collaboration to the CEO and leadership team. You will manage calendars, prepare briefing materials, coordinate meetings and travel, handle confidential information, and assist in finance, HR, and facilities tasks to ensure a