Executive Assistant & Office Manager, Singapore

The Asia Group; Singapore; On-site; SGD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

The Asia Group in Singapore is seeking an Executive Assistant to support regional partners and run daily operations for our Singapore office. The role emphasizes calendar management, international travel coordination, and confidential communications across time zones.

Proficiency in PowerPoint for Mac and MS Office is essential. The ideal candidate will be detail-oriented, highly organized, and able to juggle multiple priorities in a fast-paced environment.

Qualifications

• 3–5 years of high-level administrative, operations or project management experience.
• Bachelor’s degree or equivalent work experience preferred.
• Excellent communication and interpersonal skills.
• Experience coordinating international travel.
• Proficiency with Mac and MS Office, especially PowerPoint.

Responsibilities

• Manage scheduling, meetings, and calendar across multiple time zones.
• Coordinate international travel arrangements and briefings.
• Reconcile monthly expense claims.
• Proofread and edit public-facing documents.
• Plan and execute event logistics and invitations.
• Serve as primary contact for stakeholders and executives.
• Attend weekly team syncs and support meeting prep.
• Collaborate with team leads to align priorities for the Singapore office.
• Act as POC for external board affiliations and committees.
• Assist in writing letters and client materials.
• Handle confidential information with discretion.
• Manage Singapore office operations including vendors and supplies.

Skills

Calendar management

Travel coordination

Executive communication

Discretion

Organization

Event planning

Cross-functional collaboration

Education

Bachelor’s degree or equivalent work experience

Tools

Mac computer

Microsoft Office (Outlook, Word, Excel)

PowerPoint for Mac

Job description

The Asia Group in Singapore is seeking an Executive Assistant to support regional partners and run daily operations for our Singapore office. The role emphasizes calendar management, international travel coordination, and confidential communications across time zones.

Proficiency in PowerPoint for Mac and MS Office is essential. The ideal candidate will be detail-oriented, highly organized, and able to juggle multiple priorities in a fast-paced environment.