Executive Assistant (Immediate)

INSPIRE HEALTHCARE PRIVATE LIMITED; Singapore; On-site; SGD 39,000 - 45,000; Full time

Benefits offered by this job

Salary: FromS$3,500/month, depending  

Work week: 5 days, Monday to Friday

Working hours: 9:00am – 6:00pm

Bonus: 13th-month bonus

Location: Ubi,Singapore

Job summary

INSPIRE HEALTHCARE PRIVATE LIMITED is seeking an Executive Administrator to directly support the CEO and manage day-to-day AR/AP. This role serves as the CEO's right hand, coordinating with leadership, staff, clients and suppliers in a fast-paced environment.

You will handle calendar management, emails, reports, and travel; maintain financial records using Xero or QuickBooks; generate AR/AP reports; and assist with month-end close.

Qualifications

• 3–5 years' experience as a PA or Executive Assistant, ideally supporting C-level executives.
• Working knowledge of AR/AP processes and accounting software (Xero, QuickBooks).
• Diploma or degree in Business Administration or Accounting.

Responsibilities

• Provide executive support to the CEO, manage calendar, travel and communications.
• Prepare reports, presentations, letters and meeting materials for leadership.
• Handle AR: issue invoices, monitor receivables and ageing reports.
• Handle AP: process supplier invoices, payments, reconcile statements.

Skills

Executive support

Calendar management

Email & correspondence handling

Confidentiality

Multitasking

Communication

Reporting

Microsoft Excel

AR/AP knowledge

Education

Diploma or Degree in Business Administration/Accounting

Tools

Xero

QuickBooks

MS Office

Job description

Executive Administrator (immediate)

PA to CEO, with AR/AP| Ubi, Singapore

About the Role

We're looking for a highly organised Executive Administrator to support our CEO directly and manage the company's day-to-day accounts receivable and payable. You'll be the CEO's right hand and a key link between leadership, staff, clients and suppliers.

Key Responsibilities: Executive Support

• Manage the CEO's calendar, appointments, meetings and travel arrangements
• Screen and prioritise emails, calls and correspondence on the CEO's behalf
• Prepare reports, presentations, letters and meeting materials
• Coordinate meetings, take minutes and follow upon action items
• Handle confidential information with discretion
• Organise company events and liaise with internal teams and external stakeholders
• Handle ad hoc requests from the CEO as needed

Key Responsibilities: Accounts Receivable

• Issue invoices and maintain accurate customer billing records
• Monitor outstanding payments and follow up on overdue accounts
• Record and reconcile incoming payments
• Prepare AR ageing reports

Key Responsibilities: Accounts Payable

• Process supplier invoices, verify against POs and obtain approvals
• Schedule and prepare payments within agreed terms
• Reconcile supplier statements and resolve discrepancies
• Maintain vendor records and prepare AP reports
• Support month-end closing and liaise with external accountants and auditors

Requirements

• Diploma or degree in Business Administration, Accounting or a related field
• 3–5 years' experience as a PA or Executive Assistant, ideally supporting C-level executives
• Working knowledge of AR/AP processes and accounting software (e.g. Xero, QuickBooks)
• Strong MS Office skills, especially Excel
• Excellent communication, organisation and time-management skills
• High level of integrity and confidentiality
• Able to multitask and work independently under pressure

What We Offer

• Salary: FromS$3,500/month, depending on experience
• Work week: 5 days, Monday to Friday
• Working hours: 9:00am – 6:00pm
• Bonus: 13th-month bonus
• Location: Ubi,Singapore