Executive Assistant (Immediate)

INSPIRE HEALTHCARE PTE LTD; Singapore; On-site; SGD 33,000 - 45,000; Full time

Benefits offered by this job

13th-month bonus

Job summary

INSPIRE HEALTHCARE PTE LTD is seeking an Executive Administrator to directly support the CEO, while managing day-to-day AR/AP processes and maintaining financial records. This role acts as a vital liaison between leadership, staff, clients and suppliers in Singapore.

You will oversee the CEO's calendar, prepare reports, coordinate meetings, and handle confidential information with discretion. Strong Excel and accounting software knowledge are essential.

Qualifications

• Diploma or degree in Business Administration, Accounting or related field.
• 3–5 years' experience as a PA or Executive Assistant, ideally supporting C-level executives.
• Working knowledge of AR/AP processes and accounting software (e.g. Xero, QuickBooks).
• Strong MS Office skills, especially Excel.
• Excellent communication, organisation and time-management skills.
• High level of integrity and confidentiality.

Responsibilities

• Support the CEO directly with calendar, meetings and travel arrangements.
• Screen emails and correspondence on the CEO's behalf and take minutes.
• Prepare reports, presentations and meeting materials.
• Coordinate meetings and follow up on action items.
• Handle confidential information with discretion.
• Organise company events and liaise with stakeholders.
• Manage AR: issue invoices, monitor payments and reconcile records.
• Manage AP: process invoices and schedule payments; liaise with accountants.

Skills

Executive support

AR/AP knowledge

MS Office

Excel

Confidentiality

Time management

Education

Diploma or degree in Business Administration/Accounting

Tools

Xero

QuickBooks

Job description

Executive Administrator (immediate)

PA to CEO, with AR/AP| Ubi, Singapore

Aboutthe Role

We're looking fora highly organised Executive Administrator to support our CEO directly andmanage the company's day-to-day accounts receivable and payable. You'll be theCEO's right hand and a key link between leadership, staff, clients andsuppliers.

KeyResponsibilities: Executive Support

• Manage the CEO's calendar, appointments,meetings and travel arrangements
• Screen and prioritise emails, calls andcorrespondence on the CEO's behalf
• Prepare reports, presentations, letters and meeting materials
• Coordinate meetings, take minutes and follow upon action items
• Handle confidential information with discretion
• Organise company events and liaise with internalteams and external stakeholders
• Handle ad hoc requests from the CEO as needed

KeyResponsibilities: Accounts Receivable

• Issue invoices and maintain accurate customerbilling records
• Monitor outstanding payments and follow up onoverdue accounts
• Record and reconcile incoming payments
• Prepare AR ageing reports

Key Responsibilities: Accounts Payable

• Process supplier invoices, verify against POs and obtain approvals
• Schedule and prepare payments within agreed terms
• Reconcile supplier statements and resolve discrepancies
• Maintain vendor records and prepare AP reports
• Support month-end closing and liaise with external accountants and auditors

Requirements

• Diploma or degree in Business Administration, Accounting or a related field
• 3–5 years' experience as a PA or Executive Assistant, ideally supporting C-level executives
• Working knowledge of AR/AP processes and accounting software (e.g. Xero, QuickBooks)
• Strong MS Office skills, especially Excel
• Excellent communication, organisation and time-management skills
• High level of integrity and confidentiality
• Able to multitask and work independently under pressure

What We Offer

• Salary: FromS$3,500/month, depending on experience
• Work week: 5 days,Monday to Friday
• Working hours: 9:00am – 6:00pm
• Bonus: 13th-month bonus
• Location: Ubi,Singapore