Executive Assistant

ABSOLOOK INTERIOR DESIGN PTE.LTD; Singapore; On-site; SGD 39,000 - 67,000; Full time

Job summary

Absolook Interior Design is seeking a reliable, organised and highly motivated Executive Assistant to support our management team in the day-to-day running of the business. This role offers a great opportunity to work closely with management across executive support, administration and accounts coordination, while gaining broad exposure to the operations of a fast-paced interior design company.

The role covers calendar management, meeting coordination, travel arrangements, correspondence

Qualifications

• Diploma in Business or related field is required.
• 2–4 years of relevant working experience.
• Proficient in English and Chinese, written and spoken.
• Strong communication and writing skills.
• Highly organised with good time-management and attention to detail.

Responsibilities

• Manage executive calendars, appointments and meeting schedules.
• Coordinate internal and external meetings.
• Arrange business travel and itineraries.
• Draft, edit and proofread emails, reports and presentations.
• Act as liaison between management, clients, accountants and team members.
• Maintain confidential company records and documentation.
• Provide day-to-day administrative support to management.
• Record daily financial transactions (AP/AR).
• Prepare client invoices and follow up on payments.
• Reconcile monthly bank statements, petty cash and credit card expenses.

Skills

Bilingual English/Chinese

Strong communication

Attention to detail

Time management

Independent work

Education

Diploma/Advanced Diploma/Higher Diploma/Graduate Diploma in Business

Job description

Absolook Interior Design is seeking a reliable, organised and highly motivated Executive Assistant to support our management team in the day-to-day running of the business. This role offers a great opportunity to work closely with management across executive support, administration and accounts coordination, while gaining broad exposure to the operations of a fast-paced interior design company.

Key responsibilities

• Manage executive calendars, appointments and meeting schedules
• Coordinate internal and external meetings
• Arrange business travel and itineraries when required
• Draft, edit and proofread emails, correspondence, reports and presentations
• Act as a key liaison between management, clients, external accountants and team members
• Maintain confidential company records and documentation
• Provide day-to-day administrative support to management
• Record daily financial transactions, including Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare client invoices and follow up on outstanding payments
• Reconcile monthly bank statements, petty cash and credit card expenses

About you

• Diploma / Advanced Diploma / Higher Diploma / Graduate Diploma in Business or a related field
• 2-4 years of relevant working experience
• Proficient in English and Chinese, both written and spoken
• Strong communication and writing skills
• Excellent attention to detail and accuracy
• Highly organised with good time-management skills
• Proactive, responsible and able to work independently
• Fast learner with a positive and hands-on attitude
• Able to handle confidential information with professionalism
• A good team player who can work well with different departments