Executive Assistant to Leadership | Admin & Finance Ops

ABSOLOOK INTERIOR DESIGN PTE.LTD; Singapore; On-site; SGD 39,000 - 67,000; Full time

Job summary

Absolook Interior Design is seeking a reliable, organised and highly motivated Executive Assistant to support our management team in the day-to-day running of the business. This role offers a great opportunity to work closely with management across executive support, administration and accounts coordination, while gaining broad exposure to the operations of a fast-paced interior design company.

The role covers calendar management, meeting coordination, travel arrangements, correspondence

Qualifications

• Diploma in Business or related field is required.
• 2–4 years of relevant working experience.
• Proficient in English and Chinese, written and spoken.
• Strong communication and writing skills.
• Highly organised with good time-management and attention to detail.

Responsibilities

• Manage executive calendars, appointments and meeting schedules.
• Coordinate internal and external meetings.
• Arrange business travel and itineraries.
• Draft, edit and proofread emails, reports and presentations.
• Act as liaison between management, clients, accountants and team members.
• Maintain confidential company records and documentation.
• Provide day-to-day administrative support to management.
• Record daily financial transactions (AP/AR).
• Prepare client invoices and follow up on payments.
• Reconcile monthly bank statements, petty cash and credit card expenses.

Skills

Bilingual English/Chinese

Strong communication

Attention to detail

Time management

Independent work

Education

Diploma/Advanced Diploma/Higher Diploma/Graduate Diploma in Business

Job description

Absolook Interior Design is seeking a reliable, organised and highly motivated Executive Assistant to support our management team in the day-to-day running of the business. This role offers a great opportunity to work closely with management across executive support, administration and accounts coordination, while gaining broad exposure to the operations of a fast-paced interior design company.

The role covers calendar management, meeting coordination, travel arrangements, correspondence