Executive Assistant

SHERATON HOTEL CANADA; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

SHERATON HOTEL CANADA in Singapore seeks an experienced assistant to support the executive team across calendar management, travel coordination, research, and reporting. You will maintain files, handle communications with key accounts, and assist with monthly billing records.

Responsibilities include transcribing meetings, producing action points, screening calls, and organizing logistics for directors and stakeholders during core business hours.

Responsibilities

• Managing multiple calendars and scheduling appointments and meetings
• Coordinating travel arrangements, including flights, hotel bookings, and transportation
• Conducting research and preparing reports and presentations for the senior leadership team
• Bookkeeping and reconciling receipts from directors
• Organizing and maintaining electronic and paper files and records
• Acting as a liaison between the executive team and clients, vendors, and other stakeholders
• Email responding on the behalf of the director to important key accounts
• Supporting with monthly time sheet keeping for billing & invoicing
• Setting weekly priorities and planning ahead of the month with company directors
• Transcribing director meetings and producing action points and follow-ups
• Screen and direct phone calls during core business hours.

Job description

Assistant vacancy in Singapore Singapore

• Managing multiple calendars and scheduling appointments and meetings
• Coordinating travel arrangements, including flights, hotel bookings, and transportation
• Conducting research and preparing reports and presentations for the senior leadership team
• Bookkeeping and reconciling receipts from directors
• Organizing and maintaining electronic and paper files and records
• Acting as a liaison between the executive team and clients, vendors, and other stakeholders
• Email responding on the behalf of the director to important key accounts
• Supporting with monthly time sheet keeping for billing & invoicing
• Setting weekly priorities and planning ahead of the month with company directors
• Transcribing director meetings and producing action points and follow-ups
• Screen and direct phone calls during core business hours.

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