Executive Assistant

Morgan McKinley; Singapore; On-site; SGD 50,000 - 84,000; Full time

Job summary

Morgan McKinley is seeking an Executive Assistant to support multiple stakeholders in a fast-paced professional environment. The role requires exceptional organisation, discretion, and proactive coordination across teams and locations.

You will manage calendars and meetings, coordinate international travel, prepare expense reports, and handle administrative tasks while maintaining confidential information with the utmost discretion.

Qualifications

• Strong organisational, communication and stakeholder management skills.
• Excellent attention to detail with the ability to manage multiple priorities independently.
• Proactive, resourceful and always looking for ways to add value.
• Professional, discreet handling of confidential information.
• Collaborative and willing to support colleagues across teams and locations.

Responsibilities

• Manage complex calendars, meetings, conference calls and events.
• Coordinate international travel and prepare detailed itineraries.
• Prepare and manage expense reports, invoices and administrative matters.
• Manage correspondence, calls, contact databases and internal records.
• Review and track documents, ensuring timely follow-up with stakeholders.
• Conduct research using online and subscription-based platforms.
• Provide broader team support and assist with ad hoc projects.

Skills

Organisational skills

Stakeholder management

Attention to detail

Proactive

Confidential information handling

Collaboration across teams

Outlook

Word

Excel

PowerPoint

Tools

Outlook

Word

Excel

PowerPoint

Job description

Morgan McKinley is partnering with a client to hire for a highly organised and proactive Executive Assistant who thrives in a fast-paced, professional environment and is confident supporting multiple stakeholders across the business.

Key Responsibilities

• Manage complex calendars, meetings, conference calls and events
• Coordinate international travel and prepare detailed itineraries
• Prepare and manage expense reports, invoices and administrative matters
• Manage correspondence, calls, contact databases and internal records
• Review and track documents, ensuring timely follow-up with relevant stakeholders
• Conduct research using online and subscription-based platforms
• Provide broader team support and assist with ad hoc projects

What We’re Looking For

• Strong organisational, communication and stakeholder management skills
• Excellent attention to detail with the ability to manage multiple priorities independently
• Proactive, resourceful and always looking for ways to add value
• Strong proficiency in Outlook, Word, Excel and PowerPoint
• Professional, discreet and comfortable handling confidential information
• Collaborative and willing to support colleagues across different teams and locations

EA Licence No: 11C5502 | EAP Registration No: R21100318