Executive Administrative Assistant

Talentvis; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Talentvis in Singapore is seeking an experienced Team Secretary to support a senior leadership team in a fast-paced technology environment. You will help keep calendars organized and coordinate meetings to ensure critical commitments are visible and on track.

The role also involves arranging domestic and international travel, handling expense claims, preparing meeting minutes, and serving as a reliable liaison between executives and teams.

Qualifications

• Diploma or Degree in Business or a related field
• 2–3 years of experience as a Team Secretary, Executive Assistant, Personal Assistant, or in a similar support role
• Strong experience managing calendars, meetings, travel arrangements, and expenses
• Excellent organisation and time-management skills

Responsibilities

• Managing calendars, scheduling meetings, and maintaining visibility of key commitments
• Coordinating internal and external meetings, from agendas and meeting logistics through to minutes and follow-ups
• Arranging domestic and international travel, including itineraries, bookings, visas, and related documentation
• Managing expense claims, reimbursable expenses, invoices, and payment follow-ups
• Facilitating communication between senior leadership, internal teams, and external stakeholders
• Maintaining confidential records and supporting team administration, onboarding, events, venue arrangements, and other priority initiatives
• Providing proactive administrative support and ensuring important actions and follow-ups do not fall through the cracks

Skills

Calendar management

Travel coordination

Expense management

Time management

Education

Bachelor's degree in Business or related field

Job description

We are looking for an experienced and highly organised Team Secretary to support a senior leadership team within a fast-paced technology environment.

The role

You will be responsible for the smooth coordination of day-to-day activities, including:

• Managing calendars, scheduling meetings, and maintaining visibility of key commitments
• Coordinating internal and external meetings, from agendas and meeting logistics through to minutes and follow-ups
• Arranging domestic and international travel, including itineraries, bookings, visas, and related documentation
• Managing expense claims, reimbursable expenses, invoices, and payment follow-ups
• Facilitating communication between senior leadership, internal teams, and external stakeholders
• Maintaining confidential records and supporting team administration, onboarding, events, venue arrangements, and other priority initiatives
• Providing proactive administrative support and ensuring important actions and follow-ups do not fall through the cracks

What you bring

• Diploma or Degree in Business or a related field
• 2–3 years of experience as a Team Secretary, Executive Assistant, Personal Assistant, or in a similar support role
• Strong experience managing calendars, meetings, travel arrangements, and expenses
• Excellent organisation and time-management skills, with the ability to handle competing priorities

If you are someone who takes pride in keeping things organised, anticipates what needs to be done, and enjoys supporting teams in a dynamic environment, we'd be happy to hear from you.